Senior Accountant

Job Description

Department: Family Office

Location: Remote, US (Eastern or Central Preferred)

Compensation: $115,000 - $140,000

Employment Type: Full-Time

Who We Are

We're a lean single-family office supporting a New York–based serial entrepreneur whose investments and operating businesses span finance, technology, and real estate: public markets, derivatives, private funds, real estate, and digital assets. The team is small and high-trust. You'll work directly with the CFO and have regular access to the principal.

We're rebuilding the back office from the ground up. Bookkeeping is coming in-house from an outside accountant, and we don't intend to rebuild it the old way. QuickBooks Online will be the ledger; AI and automation will do the work that used to be manual entry. You'd be the person who designs that function and runs it.

You Might Be Our Person If

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• You're an accountant by training and a builder by habit. You close the books, then write the script that makes next month's close shorter.
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• You've shipped something real with AI: a Python script, an Apps Script, a Zapier flow, a small agent. Claude, ChatGPT, or Cursor helped you write it, it runs, and it saves real hours. You can walk us through it.
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• You're more interested in AI that does actual accounting work (categorizing transactions, parsing statements, flagging breaks) than in talking about what AI might do someday.
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• You'd rather pull data from the source (a bank feed, a custodian file, an exchange API) than wait for someone to send you an export.
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• Owning the books for 12+ entities, including LLCs, trusts, and investment vehicles, sounds like a design problem to you, not a burden. You're already picturing the chart of accounts and the intercompany map.
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• Trusts, partnership allocations, K-1s, and basis tracking interest you, and you want a seat where that knowledge compounds.
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• When something doesn't tie, you find out why, to the penny, and then fix the process so it can't break the same way twice.
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• You know what the finished product looks like (a clean close package, a CPA-ready workpaper, a personal balance sheet) before you start building toward it.
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• You pick up new tools for fun, automate things at home that nobody asked you to, and care about details without getting stuck on perfect.
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Your Mission

Accounting and tax are the foundation of this seat and where most of your time goes. Investment reporting, FP&A, and analysis sit on top. Automation runs through all of it.

Own the books and the close ~45%

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• Take over bookkeeping from our outside accountant and rebuild it around automation instead of manual entry.
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• Own the general ledger and chart of accounts across 12+ entities (LLCs, investment vehicles, and trusts) in QuickBooks Online.
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• Run the monthly close: bank and credit card reconciliations, intercompany, AP/AR, and consolidated reporting packages. Reconciliations tie, entries have clean support, and deadlines hold.
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• Prepare personal financial statements and net worth reporting with the CFO.
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• Coordinate wires, transfers, and account maintenance with our private banking teams.
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• Document what you build so the function is repeatable and auditable, and keeps running when you're on vacation.
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Run tax, trust, and entity administration ~25%

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• Be the internal point of contact for our outside CPAs: own the document request list, K-1 tracking, and workpapers.
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• Support quarterly estimates, extensions, and year-end filings across entities and individuals.
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• Maintain the tax and compliance calendar, including entity filings, registrations, and trust administration items.
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• Build models that support estate planning, gifting, and charitable giving decisions.
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Report on investments and plan the cash ~20%

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• Reconcile investment performance across custodians and asset classes: public markets, derivatives, private funds, real estate, and digital assets.
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• Track capital calls, distributions, commitments, unfunded balances, and side letter terms.
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• Maintain digital asset reporting across exchanges and wallets, including cost basis, staking and yield activity, and reconciliation to on-chain records.
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• Build the cash flow forecast and liquidity dashboard so the principal always knows what's available and what's committed.
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• Own budgets, rolling forecasts, and monthly budget-to-actual reporting across the office and portfolio operating businesses.
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• Research and model new opportunities for the principal and CFO: return modeling, fee and structure analysis, and comparison against alternatives.
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Automate everything that repeats ~10% on paper; in practice, it's how you do the other 90%

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• Find the manual, fragile steps in our workflows and replace them: auto-categorization, document parsing, anomaly detection, report drafting, and alerting.
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• Build and maintain reconciliation pipelines, dashboards, and reporting templates using LLMs, Python, Apps Script, and workflow tools.
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• Extend the tooling already in place, including Google Apps Script pipelines and webhook-based alerting, and recommend new tools to the CFO.
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• Keep the tooling pointed at the accounting. Clean, accurate books are the goal; automation is how we get there faster.
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What Success Looks Like

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• First 90 days: the books are in-house. The chart of accounts is standardized across entities, bank feeds and reconciliations are running, and there's a written close checklist.
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• By month 6: the close runs on a calendar in a fraction of today's time, intercompany and consolidated reporting are automated where they can be, and every workflow is documented.
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• By month 12: you own the tax calendar and the CPA relationship, the cash flow forecast and liquidity dashboard are live, and you're taking on estate and entity projects.
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The Stack You'll Work In

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• QuickBooks Online: the ledger for every entity.
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• Google Sheets and Excel: still where a lot of the work lands.
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• AI tools: Claude and agentic workflows are part of how the work gets done every day, and we budget for them.
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• Python and Google Apps Script: you don't need to be a software engineer, but with an AI assistant next to you, you should be able to get a working script out the door.
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• APIs and data sources: bank feeds, custodian and brokerage files, exchange APIs, and on-chain data.
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• SQL: useful for querying and joining data at the source.
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• GitHub: we want our scripts and reconciliation logic versioned and reviewable, not living on one person's laptop.
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Must-Haves

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• Bachelor's degree in Accounting, Finance, or a related field.
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• 2–5 years in accounting or financial operations, including hands-on ownership of a month-end close. Public accounting, fund administration, family office, and corporate backgrounds all count.
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• Hands-on general ledger work in QuickBooks Online or a comparable system (journal entries, reconciliations, chart of accounts structure), plus strong Excel and Google Sheets skills.
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• Evidence that you build: a script, an automation, an AI workflow, or a seriously engineered spreadsheet that saved real time. You don't need to be a developer, but you do need to have made something that works. We will ask to see it.
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• Fluency using AI to get work done: you prompt your way to a working script, formula, or workflow, not just a draft email.
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• Discretion, attention to detail, and deadline discipline. The close calendar and the tax calendar run this seat.
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Nice-to-Haves

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• CPA, CPA candidate, or planning to sit.
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• Partnership, trust, or individual tax exposure: quarterly estimates, K-1s, basis tracking, or CPA coordination.
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• Experience with multi-entity structures, trusts, funds, or UHNW / family office clients.
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• Scripting beyond AI-assisted work (Python, JavaScript, or Apps Script), plus SQL or API experience.
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• Private investment administration: capital calls, distributions, and custodian reporting.
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• Digital assets: exchange and wallet reporting, cost basis tracking, or crypto tax treatment.
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• FP&A: budgeting, rolling forecasts, and budget-to-actual variance reporting.
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• Coursework or experience in investment analysis, portfolio analytics, or quantitative finance.
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• Coding coursework, a bootcamp, or a self-taught portfolio. We care about the evidence, not the credential.
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How We Think About Compensation

The base salary range for this role is $115,000–$140,000. The range is broad because the role fits a range of experience, from a strong accountant with two years of close ownership to a CPA with five years and a portfolio of automations. Where an offer lands depends on experience, credentials (a CPA counts), depth in tax and multi-entity work, and what you've built.

Benefits

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• Medical, dental, and vision coverage.
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• Unlimited PTO plus standard holidays.
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• Remote, flexible work.
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• An AI tools and technology budget. We'd rather pay for the tool than for the hours.
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• Direct access to the principal and CFO, and a function you get to design from scratch.
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T

he Bottom Line

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• We're looking for the person who can take a back office of 12+ entities that runs on an outside accountant and spreadsheets and turn it into one that mostly closes itself. You'll be the first in-house accountant, with a real tools budget, direct access to decision-makers, and a blank page. If you're an accountant first and a builder by habit, we want to hear from you.
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