Program Coordinator

Vanir Program Coordinator

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Job Description

Duties and responsibilities may vary with company requirements and specific project and client requirements. The Program Coordinator (on site) performs such typical duties as:

Essential Duties & Responsibilities:

• Prepares draft and final billings and process accordingly through Deltek Vision Software
• Monthly report QA/QC, developing sub-consultant task orders/contracts, general office management (supplies ordering/coordination), etc.
• Support complex monthly billing/invoicing process
• Reviews and processes all employee weekly timesheets expeditiously using Deltek Vision Software
• Prepares customer invoice history activity reports for review
• Maintains all accounts receivable vendor files, voucher records and other data as required to support and verify payments
• Prepares various spreadsheets and correspondence for review
• Assists with various special projects as assigned.

Minimum Qualifications:

• A.A. Degree + 4 years finance-related experience
• Or, High School Diploma + 6 years finance-related experience
• Strong accounts receivable experience
• Must be proficient in Microsoft Excel
• Experience with Deltek Vision Software preferred

Required Knowledge and Skills:

• Accounts receivable and general accounting practices
• Billing, invoicing, collections, and payment processing
• Accounting and financial software systems
• Microsoft Excel, Word, and Outlook proficiency
• Strong written and verbal communication skills
• Accurate recordkeeping and data management
• High attention to detail and organizational skills

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.