Facilities Operations Manager

Job Description

Job Description

Role : Law Firm Facilities Operations Manager

Location: Houston, TX

Salary Range: $120,000 - $130,000 / year

Schedule: Full-Time | Onsite | Monday-Friday

Comprehensive benefits package includes :

• Medical, dental, and vision coverage
• Short-term and long-term disability insurance
• Paid Time Off (PTO)
• 401(k) with company contribution/profit sharing

Position Summary

A growing professional services organization is seeking an experienced Facilities Operations Manager to oversee workplace operations, vendor management, office services, and facility-related projects. This role is responsible for maintaining a highly efficient, safe, and professional office environment while managing key operational functions, budgets, and service providers.

The ideal candidate combines strong facilities management expertise with a hands-on, service-oriented approach and has experience supporting a fast-paced professional office environment.

Key Responsibilities

Facilities & Workplace Operations

• Oversee the daily operation and maintenance of office facilities and common areas.
• Manage preventative maintenance programs and coordinate repairs with internal stakeholders and external vendors.
• Monitor office furniture, fixtures, equipment, and workplace assets to ensure functionality and appearance standards are maintained.
• Support workplace planning initiatives, office configurations, and space utilization projects.

Vendor & Property Management

• Serve as the primary contact for landlords, building management teams, contractors, and service providers.
• Source, evaluate, and negotiate vendor agreements and service contracts.
• Monitor vendor performance, service quality, and contract compliance.
• Coordinate services including janitorial, maintenance, security, landscaping, storage, and other facility-related functions.

Safety, Security & Business Continuity

• Maintain workplace safety programs and ensure compliance with applicable regulations and building standards.
• Manage building access systems, credentials, and physical security processes in partnership with technology teams.
• Coordinate emergency preparedness plans, response procedures, and business continuity initiatives.
• Oversee first aid supplies, workplace safety equipment, and employee emergency resources.

Budgeting & Procurement

• Assist with development and management of facility and operating budgets.
• Track expenditures, review invoices, and identify cost-saving opportunities.
• Manage procurement of office supplies, furniture, equipment, and workplace resources.
• Maintain accurate inventories and asset records.

Meetings, Events & Hospitality Services

• Coordinate conference rooms, meeting spaces, and office event logistics.
• Oversee room setup, catering arrangements, hospitality services, and vendor coordination.
• Support special projects, client meetings, training sessions, and corporate events.

Office Growth & Facility Projects

• Participate in office expansion, relocation, renovation, and workplace improvement initiatives.
• Coordinate project schedules with contractors, architects, designers, and building management teams.
• Support new office openings, workplace transitions, and space optimization projects.

Employee Support Services

• Coordinate workspace setup and logistical support for new hires.
• Manage office moves, workstation changes, and workplace transitions.
• Assist with employee offboarding activities related to facility access and office assets.

Administrative & Operational Services

• Oversee mail distribution, shipping, courier services, and records storage vendors.
• Manage company travel vendor relationships and preferred supplier programs.
• Monitor subscription services, operational resources, and administrative support programs.

Qualifications

Required

• 5+ years of facilities or office services in a Legal Office environment
• Experience managing vendor relationships, facility contracts, and workplace operations.
• Demonstrated success overseeing office budgets, procurement, and operational projects.
• Strong knowledge of workplace safety, building operations, and facilities best practices.

Preferred

• Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field.
• Experience supporting multi-functional office environments or professional services organizations.

Skills & Competencies

• Strong leadership and team management abilities
• Exceptional organizational and project management skills
• Excellent communication and interpersonal skills
• Ability to prioritize multiple initiatives in a fast-paced environment
• Sound judgment and problem-solving capabilities
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office applications and workplace technology platforms
• Experience utilizing AI-enabled productivity tools to improve efficiency and workflow management

Physical Requirements

• Ability to regularly move throughout an office environment.
• Capability to lift and move materials weighing up to 50 pounds.
• Ability to stand, walk, bend, and occasionally climb ladders as needed.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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