Accounting Assistant

Job Title: Accounting Assistant

Job Description

This Accounting Assistant position provides essential administrative and accounting support to ensure smooth office and plant operations. The role combines accounts payable processing, invoice reconciliation, receptionist duties, and general clerical tasks. You will help maintain accurate financial records, support daily production reporting, and deliver professional front desk and customer service to visitors, vendors, and internal teams.

Responsibilities

• Process and code invoices accurately, ensuring proper matching of invoices to purchase orders and receiving documentation.

• Verify invoice accuracy, obtain required approvals, and maintain complete invoice records and accounts payable files.

• Reconcile account balances and raw material transactions to support accurate financial reporting.

• Prepare and distribute daily production reports and related invoicing in a timely manner.

• Review vendor statements regularly and resolve outstanding items or discrepancies.

• Maintain documentation and records related to internal controls and compliance requirements.

• Process daily shipping tickets and related documentation to support plant operations.

• Serve as the primary point of contact for visitors and incoming phone calls at the front desk.

• Greet guests in a professional and courteous manner while providing exceptional customer service.

• Direct calls to the appropriate individuals, take accurate messages, and ensure timely follow-up.

• Coordinate maintenance and repair of office equipment as needed to minimize downtime.

• Maintain clean, organized, and presentable common areas and meeting rooms.

• Sort and distribute incoming and outgoing mail to the appropriate departments or individuals.

• Maintain filing systems and office records to ensure information is organized and easily accessible.

• Order and monitor office supplies to ensure adequate inventory levels.

• Assist with copying, reporting, and preparation of documents and presentations.

• Coordinate catering and logistical support for plant events, meetings, and gatherings.

• Provide backup support for other office personnel during absences or peak workloads.

• Perform additional administrative duties as assigned to support overall office and plant efficiency.

Essential Skills

• High school diploma or equivalent.

• Strong attention to detail with the ability to maintain accuracy in daily tasks.

• Solid organizational skills and the ability to manage multiple priorities.

• Basic math skills for handling invoices, reconciliations, and financial data.

• Proficiency with computers and office software, including spreadsheets and data entry tools.

• Effective verbal and written communication skills for interacting with visitors, vendors, and colleagues.

• Ability to work independently and take initiative in a fast-paced environment.

• Customer-focused mindset with professional communication and interpersonal skills.

• Experience handling confidential information with discretion and professionalism.

Additional Skills & Qualifications

• 1 year of experience in accounts payable, accounting, administrative, or office support roles (preferred).

• Experience with accounts payable processes, including invoice processing and coding.

• Data entry experience with a focus on accuracy and efficiency.

• Familiarity with spreadsheet tools such as Excel for reporting and reconciliation tasks.

• Previous experience working in an office or plant environment providing administrative support.

• Demonstrated time-management skills and the ability to meet deadlines.

• Comfort working with financial documents, vendor statements, and production reports.

Work Environment

This role operates in an office and plant environment where you will support both administrative and production-related activities. You will work at a front desk and in an office setting using computers, office software, and standard office equipment such as phones, printers, copiers, and scanners. The position involves regular interaction with visitors, vendors, and internal team members, requiring a professional and courteous demeanor. You will handle physical files, mail, and office supplies, and may move between office areas and plant spaces to coordinate reports, shipping tickets, and events. The work environment is fast-paced and detail-oriented, with an emphasis on organization, accuracy, and maintaining clean, orderly common areas and meeting rooms.

Job Type & Location

This is a Contract to Hire position based out of Louisville, NE.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Louisville,NE.

Application Deadline

This position is anticipated to close on Jul 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.