Construction Billing & Collections Specialist

Job Description

Job Description

POSITION TITLE: Billing & Collections Specialist

  REPORTS TO: Controller

Scaffold Resource has been a fixture and steady force in the Mid-Atlantic region’s scaffold and vertical access industry for more than two decades. Created in 1998, Scaffold Resource has grown in its ability to provide a vast array of vertical access services. It has successfully accomplished this task while expanding its customer base and project capabilities to meet the demands of every conceivable challenge it has been contracted to complete.

OVERVIEW:  This role is responsible for managing the construction billing cycle, from preparing and submitting progress and invoice billings and lien waivers to tracking approvals and payments. This role will also handle collections by following up on overdue accounts, negotiating payment terms, and ensuring lien compliance. Specific duties and responsibilities include but are not limited to:

DUTIES & RESPONSIBILITES:

• Prepare and submit monthly progress billings.
• Maintain accurate schedule of values, change order tracking, and percent-complete updates.
• Enter and manage all billing data within Sage Intacct and Sirius, including project contract values, change orders, retention, and revenue compliance.
• Upload and submit invoices through platforms such as Textura, Coupa, Procore, Ariba, or customer-specific construction portals.
• Track billing approvals, payment status, retention release, and required documentation.
• Prepare, send, and manage lien waivers, conditional/unconditional release forms, and compliance documents.
• Communicate with Project Managers to resolve billing discrepancies, missing documentation, or contract requirements.
• Maintain an organized monthly billing calendar to ensure all deadlines are met.
• Support month-end close with billing reconciliations and revenue reporting as needed.
• Monitor AR aging reports, prioritize collections efforts, and reduce delinquent balances.
• Regularly contact customers regarding overdue invoices through phone, email, and formal notices.
• Negotiate payment arrangements while enforcing contractual terms and conditions.
• Ensure compliance with state-specific lien and bond rights (e.g., Little Miller Act).
• Prepare weekly/monthly collection reports and forecasted cash flow updates 
• Document collection efforts for legal and audit purposes.

QUALIFICATIONS:

• 2–5 years of experience in construction billing, collections, project accounting, or other AR functions. 
• Proficiency with billing formats and continuation sheets.
• 3+ years’ collections experience, in construction, subcontracting, or equipment rental preferred
• Experience with construction billing portals (Textura, Coupa, Procore, GCPay, etc.).
• Strong understanding of lien waivers, releases, and compliance documentation.
• Intermediate Excel skills (xlookups/sumifs basic proficiency).
• Proficiency in verbal and written English required.
• High level verbal and written communication skills required.
• Ability to multitask in a fast-paced environment.
• Strong organizational and attention to detail skills.

Certain requirements are subject to possible modifications to reasonably accommodate persons with disabilities.