University Coordinator

Job Description

Job Description

Job Description

The Project Coordinator I works as part of a fast-paced recruiting organization, partnering closely with a team of program coordinators to support high-volume hiring activities. This role manages operational workflows, program logistics, and reporting, while building strong internal relationships across multiple business units and geographic regions. It is an excellent opportunity for someone who wants to broaden their experience in project coordination and recruiting operations, and contribute to the growth of a dynamic organization of talented individuals.

Responsibilities

• Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and accurate data.
• Coordinate end-to-end program logistics for interviewing and hiring programs, including scheduling, stakeholder communication, and documentation across multiple business units and geographic regions.
• Create and maintain reporting mechanisms such as operational dashboards, monthly business review inputs, and status updates that give leadership clear visibility into program health and key metrics.
• Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.
• Serve as the primary operational contact for assigned programs, providing guidance on processes and systems while coordinating effectively with program managers, business partners, and cross-functional teams.
• Conduct quality assurance activities, including audits, data validation, and compliance checks, to ensure operational excellence and adherence to established standards.
• Support high-volume recruiting coordination activities, ensuring interviews and hiring events are organized, communicated, and executed smoothly.
• Collaborate with internal and external stakeholders, including candidates and business partners, to ensure a positive and professional experience throughout the recruiting process.
• Maintain accurate documentation and records related to programs, processes, and operational activities in line with organizational policies.

Essential Skills

• Experience in project coordination or project management, preferably within a recruiting or HR environment.
• History as a recruiting coordinator supporting high-volume hiring activities.
• Experience in logistics coordination, including scheduling and organizing events or programs.
• Strong administrative support skills with a focus on accuracy, organization, and attention to detail.
• Experience with basic web-based tools and products such as Outlook, Excel, Word, and SharePoint.
• Experience in recruiting, coordination, administration, logistics, HR, or an equivalent operational role.
• Excellent communication skills, with the ability to interact effectively with internal and external clients and candidates.
• Ability to shift priorities quickly and work effectively in a fast-paced environment.
• Capability to manage multiple tasks simultaneously while maintaining quality and meeting deadlines.

Additional Skills & Qualifications

• Degree or equivalent education, ideally in human resources or a related field.
• Diploma or formal training in HR or a related discipline.
• Experience working in a fast-paced, quickly changing, or international environment.
• Familiarity with technical tracking systems and software such as applicant tracking systems (ATS).
• Demonstrated ability to identify and implement process improvements and workflow enhancements.
• Comfort working with operational dashboards, metrics, and reporting tools.
• Ability to build strong internal relationships and collaborate across cross-functional teams.

Work Environment

This role operates in a 100% office-based, fast-paced recruiting and project coordination environment. You will work extensively with tools such as Outlook, Excel, Word, SharePoint, ticketing systems, and applicant tracking systems to manage workflows, logistics, and reporting. The setting involves frequent collaboration with cross-functional teams, program managers, business partners, and candidates across multiple business units and geographic regions. The workday may require quick shifts in priorities, handling high volumes of requests, and maintaining professionalism and attention to detail in a dynamic and evolving operational context.

This is a Contract position based out of Arlington, VA.

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Arlington,VA.

This position is anticipated to close on Oct 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.