House Manager

House Manager

Location: Portland, OR | 97210

Employment Type: Part-Time, approximately 10–15 hours per week

Schedule: Flexible weekday schedule, Two days a week ideally Tuesdays and Thursdays with availability between 9:00 AM–4:00 PM. Additional weekday flexibility may be helpful depending on household projects and seasonal needs. No weekends required.

Compensation: $35–$40 per hour, based on experience

Start Date: ASAP

Requirements

• Prior household management, vendor management, or similar experience preferred
• Comfortable working in a home with young, high-energy children
• Strong judgment, organization, and ability to work independently
• Maintain a smoke-free and fragrance-free environment
• Must be authorized to work in the United States
• Valid driver's license and reliable transportation
• CPR/First Aid certification is a plus

About Our Family

We are an active, growing family based in Portland with two energetic young boys. Our family values health, time outdoors, family adventures, and creating a home environment that feels organized, functional, and supportive of our full everyday lives.

One parent works from home, while the other manages the home full-time, and we currently have an au pair as well as biweekly housecleaners. With several layers of support already in place, we are looking for an experienced Household Manager who can step in as a trusted partner and help us stay ahead of the many ongoing details that come with managing our household and property.

Our goal is to create more ease and breathing room so we can focus on being healthy, present parents. We are looking for a long-term professional who takes pride in creating structure, order, and reliable systems behind the scenes.

Who You Are / What We're Looking For

You are an experienced household professional who is confident stepping into a family home and bringing greater structure, consistency, and ease. You are highly self-managed, resourceful, and comfortable taking ownership of projects from start to finish without needing frequent direction. You naturally notice what needs attention, think ahead, and know how to balance urgency, quality, and budget when managing household needs.

You are able to thoughtfully plan, systemize, and execute household needs with a high level of independence. From managing vendors and seasonal maintenance to keeping home systems organized, we value someone who is proactive, resourceful, budget-conscious, and able to take projects from start to finish without requiring frequent oversight. The ideal person enjoys being around kids, can step in smoothly when needed, but understands the core role is home operations.

A positive presence, you understand how to work thoughtfully within a private environment. You are organized, dependable, and comfortable collaborating with parents, an au pair, cleaners, landscapers, contractors, and other service providers. You enjoy creating practical systems, solving problems, and helping a household operate more smoothly behind the scenes. Most importantly, you are seeking a long-term role where you can become a trusted and reliable partner to the family.

Key Qualities

• Strong private household management, family assistant, or similar experience
• Highly self-managed, proactive, and comfortable working with minimal oversight
• Excellent judgment and ability to take projects from research through execution
• Resourceful, confident researching vendors, gathering quotes, and comparing options
• Budget-conscious and thoughtful when making household recommendations
• Highly organized with a systems-oriented mindset
• Tech-savvy and comfortable using tools to track household projects and recurring needs
• Detail-oriented with a natural ability to anticipate needs before they become urgent
• Professional, discreet, dependable, and punctual
• Positive, upbeat, and comfortable working around energetic young children
• Comfortable collaborating with existing household support, including an au pair and professional cleaners
• Health-conscious and comfortable supporting simple, nutritious food preparation
• Adaptable as the family's needs evolve, including welcoming a new baby
• Seeking a long-term opportunity built on trust, reliability, and partnership

Key Responsibilities

Household Organization & Systems

• Create and maintain functional household organization systems
• Support seasonal clothing rotation and household transitions
• Maintain entryway, garage, storage, and other key organizational areas
• Support toy organization and rotation
• Break down boxes and maintain orderly household storage
• Monitor household maintenance schedules and recurring tasks
• Replace or coordinate replacement of batteries, light bulbs, smoke detector batteries, filters, and other routine household items
• Clean and maintain humidifiers and air purifiers on an ongoing schedule
• Complete periodic refrigerator cleanouts and expiration checks

Vendor & Property Oversight

• Take ownership of ongoing household maintenance projects and vendor coordination
• Research, vet, and obtain quotes from contractors and service providers
• Compare options with quality and budget in mind and present recommendations when family approval is needed
• Coordinate and follow up with seasonal household projects, landscapers, cleaners, pest control, arborists, and other household vendors
• Conduct periodic property walkthroughs to identify maintenance needs and proactively coordinate next steps
• Coordinate seasonal household maintenance, including gutter cleaning, window washing, HVAC servicing, fireplace cleaning, and exterior upkeep
• Oversee generator and whole-house humidifier maintenance
• Coordinate pest control needs and monitor recurring issues
• Support occasional hot tub maintenance needs beyond routine cleaning
• Coordinate exterior lighting, stone cleaning, and other property maintenance projects
• Research and coordinate indoor and outdoor plant purchases and care as needed

Inventory & Errands

• Monitor and restock pantry, refrigerator, and household supplies
• Maintain an organized running household supply and grocery list
• Complete grocery shopping and household errands as needed
• Assist with package handling when the family is traveling
• Track recurring household needs so supplies are replenished proactively
• Mileage reimbursement provided for approved household errands

Meal Prep Support

• Prepare weekly wheatgrass and sprout juicing
• Support simple, healthy food preparation, including washing and prepping vegetables, fruits, snacks, proteins, and other family staples
• Help keep nutritious food options prepared and easily accessible for the family
• Support grocery planning and stocking as needed

Laundry & Linen Care

• Manage adult household laundry, including washing, folding, and putting away
• Wash and rotate household linens in coordination with the professional housecleaners
• Maintain organized linen and laundry areas

Family Support

• Provide occasional backup childcare when the au pair or grandparents are unavailable
• Collaborate with the family's au pair to support clear household flow and consistency

Vehicle Support

• Coordinate occasional vehicle servicing and routine maintenance as needed

How to Apply

Please submit a brief introduction, an updated resume, and three professional references with contact information. Final candidates will be asked to complete a background check as part of Sage Haus' placement process.

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