Data Entry Specialist (Job)

Join our mission to help students and families discover their life purpose and plan for success after high school and later in life. We meet students where they are! Position Summary The Data Entry Specialist is responsible for accurately entering, updating, and maintaining student, family, partner, and program records in the School To Success CRM and internal databases. This role processes incoming forms, verifies data quality, generates reports, and safeguards confidential information in compliance with privacy regulations. The Data Entry Specialist keeps the organization's records organized, complete, and reliable so that teams can serve students and families effectively and track progress toward the 1-million-family goal. Employment Type Operations Manager / Program Director Key Responsibilities Accurate Data Entry Enter, update, and maintain student, family, partner, and program information in the CRM and internal databases with a high degree of accuracy and attention to detail. Process incoming forms (registration, assessment, attendance, applications, and surveys). Digitize and file documents so records are easy to retrieve and audit. Data Verification & Quality Control Review entries for errors, duplicates, and missing fields. Cross-check data against source documents and correct discrepancies to keep records reliable. Reporting & Data Extraction Generate regular reports on enrollment, attendance, outcomes, and program activity. Pull data sets for leadership, partners, and funders as requested. Confidentiality & Compliance Handle sensitive student and family records in compliance with HIPAA, 42 CFR Part 2, and organizational privacy policies. Safeguard all confidential information. Record Maintenance & Updates Keep records up to date as students progress through the program. Update contact details, status changes, milestones, and outcomes on a regular schedule. Administrative Support Support the operations and outreach teams with data-related tasks, scheduling follow-ups, and maintaining organized files and documentation. Qualifications High school diploma or equivalent required; associate degree or data entry certification preferred. 1+ years of experience in data entry, administrative support, or records management. Fast and accurate typing skills (50+ WPM) with strong attention to detail. Experience with CRM systems, Google Workspace, and spreadsheet software (Excel/Google Sheets). Ability to maintain high accuracy while handling repetitive data entry tasks. Strong organizational skills and ability to manage large volumes of information. Understanding of data privacy principles; ability to handle confidential records responsibly. Self-motivated, reliable, and able to work independently and meet deadlines. Bilingual (English/Spanish) is a plus but not required. What We Offer Meaningful mission-driven work helping students and families plan their future. Flexible schedule with remote work options. Training on the School To Success Life Purpose Career Guidance system. Professional development and skill-building opportunities. Supportive, collaborative team environment. Opportunity to grow within the organization. #J-18808-Ljbffr School To Success Life Purpose Academy, Inc.