Inventory Coordinator

Supply Chain Management Clinical Inventory Coordinator

The Supply Chain Management (SCM) Clinical Inventory Coordinator acts as the liaison between surgical materials management and clinical stakeholders at hospitals and surgery centers in the Health First Hospital Division. The SCM Clinical Inventory Coordinator will obtain and communicate with surgeon(s) and clinical leadership regarding all requests for supplies, implants, instrumentation, and equipment, while following through to ensure appropriate inventory management processes and practices are adhered to. The SCM Clinical Inventory Coordinator supports business direction and department goals related to materials management and the customers it serves. The SCM Clinical Inventory Coordinator will Identify and carry out LEAN initiatives to enhance workflow, work processes and accuracy and customer service.

Primary Responsibilities:

1. Ensures appropriate quantities of specialty equipment, instrumentation and implants are available for all surgical procedures, including arranging timely repair of broken and/or faulty instruments.
2. Collaborates with vendors and physicians to obtain equipment for surgical procedures and equipment quotations, after gathering all clinical requirements.
3. Coordinates and implements appropriate steps to meet compliance guidelines and regulatory agencies specific to managing allograft/bone and tissue from order to consumption. Including the maintenance and audit of logs and populating required information into the tissue tracking software.
4. Adheres to Health First policies and procedures, and all regulatory and licensing agency guidelines such as, American Association of Blood Banks (AABB), Food and Drug Administration (FDA), Association of the Advancement of Medical Instrumentation (AAMI), Association of peri-Operative Registered Nurses (AORN), and other governing entities related to role.
5. Oversees the surgical schedule daily with the clinical team and coordinate with approved and authorized vendors to be sure that necessary instrumentation, supplies and implants are available for surgical procedure.
6. Identifies and verifies patient charges using any supplies requiring logging and tracking of serial product number of implant records and non-stock requisition to ensure capture of chargeable supplies and tracking of implants.
7. Supports leadership in working toward product standardization and the elimination of product duplication for the surgical departments. Identification of substitute items due to back orders, recalls, etc. Maintain inventories and operates within budget, report cost variances. Participate in annual inventory.
8. Manages consignment inventory ensuring proper orders, on hand quantities, expiration dates, and modification as needed to ensure timely and adequate inventory; Identify cost saving initiatives in specialized equipment, materials, and supplies.
9. Provides oversight for vendor room to ensure timely return of non-Health First owned inventory.
10. Supports the oversight of the Vendor Management program, badging/education/regulations, and reports vendor non-compliance to the applicable office for action.

Work Experience:

Minimum Qualifications:

• Education: High School Diploma or equivalent.
• Work Experience: Two (2) years experience in inventory management, or equivalent experience.
• Licensure: None
• Certification: None
• Skills/Knowledge/Abilities:

1. MS Office products and other software related to role.
2. Customer Focus.
3. Communication oral, auditory, and written.
4. Math; math equations.
5. Time management.
6. Adaptable.
7. Resourceful.
8. Problem resolution.

Preferred Qualifications:

• Work Experience: Two (2) years in specific or combination of inventory management, implant familiarity, operating room supplies, purchasing or other equivalent accountabilities.
• Certification: Related certifications in field.
• Skills/Knowledge/Abilities:

1. PeopleSoft Purchasing or similar purchasing/material management system.
2. Purchasing cycle from order to vendor return.
3. Communication with surgeons.

Physical Requirements:

• Physically agile; may require walking, standing, running, bending, stooping, kneeling, climbing, or crouching frequently.
• May occasionally include lifting or moving objects up to 50 pounds, with or without assistance.
• May require moving in different positions to accomplish tasks in various environments including tight and confined spaces, including reaching out and above shoulders, or overhead.
• May lift, turn, pull, push, or ambulate people and/or equipment with or without assistance up to 90% of the assigned shift.
• May be exposed to inside and outside environments with varied temperatures, air quality, lighting, and/or low to loud noise.
• May require working with biohazards such as blood/body fluids and airborne particles following OSHA and CDC guidelines.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.

About Health First:

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.

Schedule: Full-Time

Shift Times: 7:00am-3:30pm

Paygrade: PG-29