Community Services Supervisor (Overstrength Prop 64 Grant Manager) PRNS

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About the Department

Are you ready to join a team that is Building Community Through Fun Are you ready to make a difference

The City of San Josés Department of Parks Recreation and Neighborhood Services (PRNS) is looking for people who want to make San José a better place to live and visit. Our mission is to connect people through parks recreation and neighborhood services for an active San José. ActivateSJ PRNS latest strategic work plan is committed to establishing healthy communities that inspire belonging by following the guiding principles of stewardship nature equity & access identity and public life.

The Department creates and activates thriving public places including over 40 community centers 10 regional parks over 200 neighborhood parks Happy Hollow Park& Zoo and over 65 miles of trail. We also offer diverse programming for all ages and abilities. We take a fun approach to public service and value the publics trust. Our team is collaborative supportive and innovative. We are a fast-paced organization that takes decisive action after thoughtful planning.

For more information please visit .

The Division & Grantmaking for Community Impact Team

The Community Services Division (CSD) empowers and supports residents schools and local organizations to make the city more livable safe and clean. CSD is comprised of three core service program areas - BeautifySJ Grantmaking for Community Impact and Youth Intervention Services. Overseen by a Deputy Director and two Division Managers there are 148 full-time equivalent employees and an operating budget of approximately $46 million along with various sources including State Federal and other special funds.

The Grantmaking for Community Impact (GCI) Team within CSD strategically invests public resources to improve the health safety and well-being of San José residents. The team manages the full lifecycle of competitive grant programsfrom program design and funding strategy to procurement contract management performance monitoring evaluation and continuous improvement.

The GCI Team oversees millions of dollars in annual grant funding that supports nonprofit organizations neighborhood groups schools and community partners delivering services in youth violence prevention and intervention neighborhood revitalization older adult wellness and other community priorities. The team ensures that public investments are transparent equitable data-informed and aligned with City Council priorities and community needs.

The Parks Recreation and Neighborhood Services Department (PRNS) is currently recruiting for one Overstrength Community Services Supervisor within the Grantmaking for Community Impact Team. PRNS was awarded $through the Proposition 64 Public Health and Safety Grant Program administered by the California Board of State and Community Corrections (BSCC). The grant term is July 1 2026 through December 31 2031.

Proposition 64 grant funding will support implementation of the Accountability. Resilience. Connection. (ARC) Program a youth development prevention and intervention initiative designed to support middle school and early high school youth who may be vulnerable to cannabis use violence chronic absenteeism school disengagement suspensions and juvenile justice involvement.

Position Duties

Salary ranges for the Community Services Supervisor classification is:

$118460.16 - $144318.72

All salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates qualifications and experience.

This is a temporary (Overstrength) position that is anticipated to be funded through June 30 2027 subject to further extension as appropriate. If this position is not extended through the budget process the City may seek to place you in other internal job opportunities based on your previous work experience.

Key responsibilities include but are not limited to the following:

• Support fiscal and administrative grant management with the State of California for the Proposition 64 Public Health and Safety Grant including review of invoices expenditure documentation budget tracking reimbursement materials monitoring documentation audit preparation and grant closeout activities.
• Oversee implementation of the Accountability. Resilience. Connection. Grant Program across participating middle schools and feeder high schools;
• Serve as the primary Department lead for site-based operations school coordination and program model fidelity;
• Coordinate the Request for Proposals process and support contract development with selected nonprofit service providers;
• Monitor nonprofit provider performance deliverables staffing invoices service levels participant data and compliance requirements;
• Coordinate with school partners on referrals attendance interventions alternatives to suspension student engagement and transition planning;
• Support implementation of Botvin Life Skills Training and related pre/post assessment requirements;
• Review participant service data individualized service plans mentoring contacts family engagement activities referrals and outcome measures;
• Coordinate with the external evaluator on the Local Evaluation Plan data collection reporting data quality review and Local Evaluation Report;
• Support required grant reporting including Quarterly Progress Reports reimbursement documentation monitoring visits audit preparation and closeout;
• Convene regular coordination meetings with nonprofit providers school partners Department staff fiscal staff and evaluation partners; and
• Identify and resolve implementation compliance fiscal or service delivery concerns.

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

Education: A Bachelors Degree from an accredited college or university in public administration social work sociology or related field.

Experience: Two years of related supervisory experience involving the organization and management of a comprehensive specialized program providing for the improvement of inter-group or community relations.

Licenses/Certificates : Possession of a valid California Drivers License (or the ability to obtain one).

Other Qualifications

Basic Competencies
(Needed at entry into the jobin order toperform the essential duties.)

The ideal candidate will possess the following competencies as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise Demonstrates knowledge of and experience with applicable professional/technical principles and practices citywide and departmental procedures/policies and federal and state rules and regulations.

Collaboration Develops networks and builds alliances; engages in cross-functional activities.

Communication Skills Effectively conveys information and expresses thoughts and facts clearly orally and in writing; demonstrates effective use of listening skills; displays openness to other peoples ideas and thoughts.

Fiscal Management Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds contracts and procurements.

Leadership Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment allowing others to learn from mistakes; provides motivational supports and direction.

Problem Solving Approaches a situation by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Teamwork & Interpersonal Skills Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Project Management Ensures support for projects and implements agency goals and strategic objectives.

Selection Process

The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of one or more interviews.

If you have questions about the duties of these positions the selection or hiring processes please contact Taylor Pawlik at .

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be avaluable tool for learning research and professional growth. We encouragecandidates to use AI responsibly as a support in preparing application materials liveassessments and interviews. However we value authenticity accuracy and truthfulness. Application responses and interview answers must reflect your ownknowledge skills and experiences. While AI can supplement preparation it cannotreplace the originality and judgment we look for in our employees. This ensures fairnesstransparency and equity for all applicants in the hiring process.

Required Experience:

Manager