Property Operations Coordinator

Property Operations CoordinatorZMC Corporate - Fairview Park, OH 44126Level: Experienced Position Type: Full Time Job Shift: Day Education Level: 2 Year Degree Travel Percentage: Up to 25% Category: Admin - ClericalResponsibilities and RequirementsPosition SummaryThe Property Operations Coordinator is responsible for coordinating, scheduling, and providing hands-on assistance with property acquisitions and dispositions, including assisting with due diligence reviews, maintaining overall schedule timelines, website and technical systems set-up and training support, onboarding of new properties, and the overall coordination of processes for incoming and outgoing properties. In addition, this position oversees portfolio-wide document management processes, assists with outreach marketing efforts for lease-up properties, and provides operational analysis and reports for the Company's portfolio of properties.Essential Job FunctionsMaintains an overall schedule timeline for all properties, including onboarding schedules for new acquisitions and offboarding schedules for property dispositionsCoordinates and schedules employee support for the onboarding of new propertiesAssists with operational due diligence reviews, including the examination of leases, resident files, vendor contracts, compliance records, and property operating proceduresServes as the point of contact for Company leadership onboarding teams during a new property onboarding processOversees document management of the Company's overall portfolio of properties, including the standardization of property forms, processes, and procedures for day-to-day operationsPrepares and maintains portfolio performance reports, onboarding metrics, and operational analyses for leadership reviewAssists the marketing team with website set-ups for new propertiesWorks with the accounting team to ensure all property information is loaded timely into YardiProvides training support for new team members during the onboarding process for new propertiesAssists with and supports lease-up properties, including assisting with outreach marketing efforts when neededPrepares periodic reports and updates for company leadership on a regular basisAssumes additional responsibilities and performs special projects as requiredRequired QualificationsEducation, Training and or/ ExperienceAssociate's degree in business or similar field with three plus years of property management and coordination experience, or equivalent combination of education and experience. Bachelor's degree and experience in residential and commercial property management is a plus.Knowledge, Skills, and Personal CharacteristicsExcellent verbal and written communication skills with an ability to communicates easily with all levels of employees, tenants, and customersStrong knowledge and understanding of property managementAdvanced proficiency with residential property management technology programs such as Yardi and Microsoft Office products, including ExcelAbility to organize work, engage in a variety of tasks simultaneously, and meet established deadlinesStrong attention to detailDisplays a positive, friendly and professional attitude with a strong focus on customer servicePhysical DemandsThe nature of work requires an ability to communicate and exchange information, prepare work documents, and operate standard business office equipment. Requires the ability to lift and move materials or equipment up to 20 pounds. May require travel to properties for due diligence reviews, onboarding activities, training support, and transition meetings.Working ConditionsWork is performed in a general office environment and apartment community. Weekend work and some evening work may be required during peak seasons.Who We Are and What We OfferWho We AreWe are Zaremba Management Company and delighting our residents, prospective tenants, and community members is at the core of everything we do. Formed in 1987 to manage real estate properties owned or partially owned by the Zaremba Family in Cleveland, Ohio, The Zaremba Management Company has established itself as a champion of superior quality and service. Today, ZMC owns and manages communities in Ohio, Pennsylvania, New York, Virginia, North Carolina, and Texas. We manage over 6,000 apartment units and 250,000 square feet of office space, and we continue to grow with the addition of fee managed communities and new acquisitions.What We OfferZaremba Management Company offers a competitive compensation package with a discretionary bonus program. In addition, full-time employees are eligible for a benefits package which includes medical, dental, and vision insurance, company-paid life insurance, short term and long-term disability, a 401k program and a generous Paid Time Off policy.