Payroll and Benefits Administrator

Job Description

Job Description

Job Title: Payroll and Benefits Administrator

Since 1987, Automated Systems Design (ASD) has been a nationwide leader in the design, engineering, and management of mission-critical workplace technology solutions. From structured cabling and audiovisual systems to access control and wireless networks, we provide multi-site enterprises with turn-key services from design to day-two support. We are a fast-growing, team-oriented company headquartered right here in Alpharetta, GA. We value a pay-for-performance culture, autonomy, and employees who take pride in their direct impact on the organization.

We are seeking a highly organized and detail-oriented Payroll and Benefits Administrator to join our HR team in Alpharetta, GA.. In this role, you will own the end-to-end payroll cycle and oversee benefits administration for our growing nationwide workforce. You will ensure that our employees are paid accurately and on time while strictly adhering to federal, state, and local compliance regulations. The ideal candidate will have hands-on expertise with ADP platforms and a strong background in multi-state payroll and benefits compliance.

Payroll Management:

• Process bi-weekly/semi-monthly multi-state payroll for all exempt and non-exempt employees using ADP.

• Ensure accurate calculation of regular wages, overtime, tax withholdings, commissions, bonuses, and deductions.

• Serve as the primary point of contact for all payroll-related inquiries, resolving discrepancies quickly and empathetically.

• Maintain accurate and up-to-date employee records within the ADP HRIS system (new hires, terminations, rate changes, etc.).

Benefits Administration:

• Manage the day-to-day administration of employee benefits programs, including health, dental, vision, life insurance, FSA, and retirement plans.

• Lead the Open Enrollment process, coordinating with brokers and communicating options effectively to the ASD team.

• Process qualifying life events, new hire enrollments, and coordinate COBRA administration for terminated employees.

• Audit monthly benefit carrier invoices for accuracy and submit them to the finance department for payment.

Compliance & Reporting:

• Ensure strict compliance with all federal, state, and local labor laws, tax regulations, and payroll guidelines (e.g., FLSA).

• Maintain compliance with benefits regulations, including ACA, ERISA, FMLA, and HIPAA.

• Prepare, review, and file necessary compliance reports and assist with annual audits (e.g., W-2 processing, 1095-Cs, 5500s).

• Stay proactively informed on changing tax laws and labor regulations across the various states where ASD operates.

• Generate regular and ad-hoc payroll and HR reports for the finance and executive leadership teams.

Qualifications & Requirements

• Location: Must be local to the Alpharetta, GA area and able to commute to our Alderman Drive headquarters.

• Experience: 3–5+ years of dedicated experience in full-cycle payroll processing and benefits administration.

• Systems Knowledge: Extensive, hands-on experience utilizing ADP (e.g., ADP Workforce Now) is required.

• Compliance Expertise: Proven track record of successfully managing multi-state payroll compliance and a deep understanding of benefits laws.

• Skills:

  • Meticulous attention to detail and high numerical accuracy.

  • Strong ethical compass and ability to handle highly sensitive, confidential employee data.

  • Excellent interpersonal and communication skills to clearly explain complex payroll or benefits concepts to employees.

  • Proficiency in Microsoft Excel (VLOOKUPs, pivot tables).

• Competitive Compensation: A competitive salary with performance bonus potential.

• Top-Tier Healthcare: 100% employer-paid Medical and Dental insurance, alongside comprehensive vision coverage.

• Retirement Planning: Up to dollar-for-dollar 401(k) matching (eligible after a 90-day waiting period).

• Paid Time Off: 15 days of PTO in your first two years, with increases based on tenure.

• Career Development: Clear pathways for promotions and dedicated room for growth from within.

• Exceptional Culture: A "Family 1st" motto and belief, fostering a collaborative, relaxed, and autonomous work environment within a thriving tech infrastructure company.

Our People & Culture

ASD’s culture empowers our people to be who they are, contribute honestly, and make a difference individually and collectively. Prioritizing diversity enables us to leverage different ideas and unique perspectives to bring more creative and innovative solutions to everything we do.

Who We Are

ASD® is committed to providing our AASDIs, customers, vendors, and associates with the highest level of professionalism. To do so, our team is trained to embody the following core values and use them as a guide when making decisions every day.

Trust

We are known for our candor and integrity, give our best effort, and expect the best in others.

Respect

We treat people with high regard, independent of status or stance, to build enduring and mutually beneficial relationships.

Attitude

We inspire others with our positive perspective and have an unwavering thirst for excellence.

Commitment

We care intensely about the success of our clients and exhibit a bias towards action.