Administrative & Inventory Coordinator (Cotino, A Storyliving by Disney Community)

Administrative & Inventory Coordinator

At Cotino, a Storyliving by Disney community, we're creating something entirely newan innovative, year-round destination where residents can connect, explore, and enjoy uniquely crafted experiences inspired by the magic of Disney. From vibrant gathering spaces to thoughtfully designed amenities and programming, Cotino brings a new level of belonging and lifestyle to our Memberswhere every detail is designed to foster connection, discovery, and lasting memories.

The Administrative & Inventory Coordinator plays a critical role in supporting Food & Beverage operations and broader site administration. This role owns the end-to-end procure-to-pay process, with a primary focus on high-volume purchasing, receiving, and inventory controls, while also supporting procurement and payment processes across multiple teams, including Lifestyle, Member Services, Community Operations, and Sales. You will ensure a seamless flow from purchasing through inventory and invoice processingdriving accuracy, efficiency, and operational excellence across the community.

You will report to the Head Chef, Cotino, A Storyliving by Disney community in Rancho Mirage, CA.

This is a Full-Time role.

Responsibilities/You Will:

• Create, manage, and track purchase orders (POs) across multiple business lines
• Monitor open POs and resolve discrepancies and aging orders
• Partner with leadership and Sourcing to onboard and manage vendors
• Determine order quantities based on historical usage, demand patterns, and operational needs
• Receive, inspect, and validate deliveries for accuracy, quality, and timeliness
• Identify and resolve discrepancies, including shortages, damages, or incorrect shipments
• Coordinate with vendors and internal teams to ensure timely resolution of issues
• Ensure compliance with food safety and product handling standards
• Maintain accurate inventory levels using inventory management systems
• Execute inventory transactions including transfers, spoilage tracking, and adjustments
• Monitor inventory health and proactively address shortages or outages
• Conduct audits to ensure accurate system transactions and financial records
• Review finalized contracts to understand and execute payment terms
• Research, reconcile, and process invoices daily across all supported business lines
• Ensure alignment between purchase orders, receiving records, and invoices
• Track and resolve vendor credits and discrepancies
• Support timely and accurate payment processing to maintain strong vendor relationships
• Serve as a key liaison across Culinary, Operations, Finance, and Vendor partners
• Build strong relationships to support efficient operations and issue resolution
• Identify and implement process improvements to enhance efficiency and accuracy

Basic Qualifications/You Have:

• A valid California Driver's License
• 6+ months of experience in Administrative Support, Food & Beverage, or Inventory Management roles, or Supply Chain Operations
• Flexibility to work early mornings (as early as 5:00 AM), as well as weekends, overnights, and holidays
• Experience using inventory management systems and tools
• Ability to lift up to 50 lbs. and work in cooler/freezer environments for extended periods
• Strong attention to detail with an analytical mindset
• Proven ability to track and manage multiple priorities simultaneously
• Skilled in building and maintaining reports, trackers, and data tools
• Ability to develop and refine Standard Operating Procedures (SOPs) in a fast-paced, evolving environment; adaptable and solutions-oriented
• Comfortable learning and navigating new systems and technologies
• Strong interpersonal skills with the ability to build relationships across teams
• Proactive, self-directed, and focused on improving processes and efficiency
• Clear and professional communication skills
• Highly organized with the ability to multitask effectively
• Ability to influence and collaborate with Cast Members at all levels
• Proficiency in basic computer applications within a Windows-based environment

Preferred Qualifications:

• 1+ years of experience in Administrative Support, Food & Beverage, Inventory Management roles, or Supply Chain
• Experience with SAP, Coupa, Smartsheet, Workday, Crunchtime, or other complex payable systems
• Knowledge of Disney procurement practices

Required Education:

• High School Diploma or equivalent

Additional Information:

Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at

The pay rate for this role in Rancho Mirage, CA is $28.25 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit:

About Disney Experiences:

Disney Experiences brings the magic of Disney stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. Disney shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, Disney's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and Disney store locations around the world and on the web.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Storyliving by Disney Club, Inc., which is part of a business we call Disney Experiences.

Storyliving by Disney Club, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

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