Workshop - Sales Support & Order Admin

At Everllence, we pioneer sustainable engineering for a decarbonized future. As a global leader in advanced engineering and technology, we provide innovative solutions across marine, energy, and industrial sectors. With over 14,000 employees in more than 120 countries, we are committed to driving the transition to clean energy and shaping the future of power and propulsion.

Our portfolio includes cutting-edge engine technology, turbomachinery, and digital services that support our customers in achieving their environmental and operational goals. At Everllence, we believe in empowering our people, fostering innovation, and building a culture of collaboration and excellence.

Everllence USA, Inc plays a vital role in our global operations, delivering high-performance solutions and services to clients across North America. With a strong presence in key markets and a commitment to local innovation, our U.S. team is at the forefront of driving sustainable progress in the region.

Join us and be part of a company that is not only engineering the future-but also making it more sustainable.

Workshop - Sales Support & Order Admin

Summary : Supports the Order Management, Contract Management and General Manager, improving the efficiency and effectiveness of sales execution to deliver financial commitments and increase market share.

Key Job Responsibilities:

• Propose and implement, standardized sales tools based on technical maintenance recommendations.
• Manage & execute sales /operational performance reporting, streamlining processes and systems, working together with the Sales Team.
• Handle order processing from beginning to end for Everllence customers. For projects / strategic planning and technical support.
• Prepare sales and financial reports for management as needed. and budget departments like statistics reporting, regarding turnover, customers, market / potential for future projects.
• Develop customer specific sales literature and presentation material.
• Support marketing programs in collaboration with Marketing Communications Department. Like, customer satisfaction surveys, market research, analysis and evaluation. FLL ONLY
• Support Academy if needed to perform management and administrative tasks. FLL ONLY.
• Handles accurately customer request and provide precise and timely Academy training information. FLL ONLY.
• Establish and support clear organizational structures, proactively plan and schedule projects, processing ideas for Everllence Product sales and trainings. FLL ONLY.
• Analyze trainings needs to coordinate new portfolios and programs, or modify and improve existing ones, accordingly to sales perspective.
• Work as liaison between the Sales and Accounting Departments.
• Communicate with people outside the organization, representing the organization to customers, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• Sales support and other management administration.
• Ensures that all invoices are processed accordingly to the company approved procedures.
• Creates and prepares all invoices to customers and partners for payment in the right order by mail and email.
• Processes all accounts payable invoices both intercompany and third party by coding and sending them in the right order by email and mail for payment to the right department.
• Maintains old records on file.
• Creates purchase requisitions for all jobs and office related requests.
• Reconciles open statements submitted by suppliers.
• Makes sure that labor hours for engineers are well documented and maintained in SAP.
• Assists and creates jobs/quotes for service requests.
• Checks timesheets and expenses for job related service request and work detail for invoices.
• Support logistics/procurement as needed.
• Digitally file and organize documents and appropriate folders.
• Perform other duties as assigned.
• Assure to follow internal Everllence rules and regulations.

Required Education: Bachelor's degree (B. A.) from four-year college/university or equivalent education preferred.

Required Experience: Four or more years related experience and/or training; or equivalent combination of education and experience preferred.

Required 3rd party Certifications/Qualifications: None

Other skills:

• Entrepreneurial mindset combined with a high degree of customer orientation.
• Excellent organization and communication skills in a highly dynamic environment.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to manage processes and projects.
• Demonstrate ability to successfully manage multiple projects in various phases of project.
• Ability to analyze information and develop strategies.
• Problem solving skills.
• Follow guidelines to arrange objects or actions in a certain order.
• Able to manage time effectively and meet deadlines

Physical Requirements: A ble to travel.

Competencies:

• Ability to communicate well at all levels of the organization.
• Leadership skills and/or working on these.
• Problem solving and conflict resolution skills.
• Willingness to learn, accept critique and learn from it.
• Must be highly self-motivated with a results-oriented, proven track record.
• Must be committed to meeting quality standards.
• Must bring a positive, can-do attitude to work place.
• Must have the ability to work harmoniously and effectively and effectively as part of a work team.
• Customer service oriented and good interpersonal skills are as important as technical know-how and the desire to investigate and resolve problems.
• Stand for the team and be fair to all, not take sides or pass judgements without a sufficient reflection or investigation.
• Being example to the team with attendance, dedication and flexible and dependable service to customers and colleagues.
• Be a team player. Be honest and loyal.
• Follow company vision and goals.
• All employees share the responsibility for encouraging a proactive safety culture through demonstration of being a positive role model, proper safety behaviors and safe work practices.

Everllence USA, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information, or other characteristics protected by applicable law.


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