Human Resources - Human Resources Generalist

The Hampton University Proton Cancer Institute (Hampton Proton) is seeking a Human Resources Generalist to support the Human Resources Department by administering various HR related functions and responsibilities efficiently.

Hampton Proton is the nation’s 8th proton therapy facility and one of the largest free-standing proton clinics in the world. The state-of-the-art treatment and research center has four gantry rooms and one fixed beam room. Hampton Proton has been treating a variety of cancers since August 2010.

Hampton Proton provides one of the best healthcare opportunities anywhere in our great nation, and you are a vital member of this important team. How well we accomplish our goals of conquering cancer and saving lives largely depends on your daily contributions, as Hampton Proton’s true character is reflected through the manner in which all of our patients are treated. Only your best efforts enable us to continue to achieve excellence in everything we do. As a member of the HR department, we are passionate about serving our employees’s professional growth and morale in a diverse culture by fostering teamwork.

Human Resources Generalist

The HR Generalist reports directly to the HR Manager. The HR Generalist delivers a combination of routine, technical, and administrative expertise with exceptional customer service. The HR Generalist supports the overall objectives of the Human Resources department by managing and coordinating day-to-day HR operations, including recruitment, onboarding and offboarding, employee relations, performance management, employee development, payroll, compensation, benefits and leave administration, and regulatory compliance. This role also supports the development, implementation, and administration of HR policies and practices within the Human Capital Management (HCM) system, Dayforce, to ensure accuracy, consistency, and compliance across HR processes.

Responsibilities:

• Coordinate recruitment activities, including posting job openings, reviewing applications, scheduling interviews, managing the onboarding processes, orientation, training, and organize personnel files.
• Collect, verify, and track annual employee licenses, certifications, and credentials to ensure timely renewal and compliance with applicable requirements.
• Coordinate and monitor completion of annual compliance training and maintain accurate records of employee training and credentialing status in Learning Management System (LMS).
• Ensure current and applicable federal, state, local labor law posters, and OSHA are displayed in designated breakrooms and other required locations throughout the facility.
• Complete and process employment verification requests, unemployment claims, and other employment-related forms and documentation in a timely and accurate manner.
• Develop and distribute employee newsletters, announcements, and HR communications; maintain and update standard operating procedures, HR policies, and personnel action forms as needed.
• Coordinate with Payroll to ensure the accuracy and timely processing of employee data, timekeeping records, and personnel changes.
• Maintain and update employee information within the Human Capital Management (HCM) system, including the staff directory, benefits administration, and payroll records.
• Reconcile and prepare monthly benefits premium billing invoices, verify billing accuracy, and maintain current benefit enrollment records within the HCM system.
• Review employee timesheets for discrepancies, verify the accuracy of leave entries, and prepare documentation for processing in accordance with established deadlines.
• Support employee engagement initiatives, recognition programs, and company-sponsored events to promote a positive workplace culture.
• Assist with the preparation and review of employee reimbursement documentation and HR-related invoices to ensure accuracy and compliance with established procedures and contract agreements.
• Participate in employee relations meetings, employee focus groups, and exit interviews as needed; document relevant information and provide administrative support and follow-up.
• Support the performance management process by coordinating performance reviews, reviewing and updating job descriptions, and maintaining employee performance and development records.
• Ensure the efficient operation of workflow by performing other duties as assigned by the Human Resources Manager.

Qualifications:

• Must always uphold a prominent level of confidentiality and professionalism.
• Outstanding customer service abilities with a sense of urgency.
• Strong attention to detail, high-quality results results-oriented, and deadline-driven.
• Identifying and resolving employee issues in a timely manner
• Excellent written, verbal, communication, and interpersonal skills.
• Be proficient in spelling, punctuation, and sentence structure.
• Exceptional organizational abilities as well as forward thinking.
• Ability to be resourceful and find a solution or understand a situation independently.
• Successfully handles challenges with emotional intelligence to achieve conflict resolution.

Requirements:

• Associate or Bachelor’s degree in business administration, human resources, or a closely related subject.
• At least 3 - 5 years of working experience in an HR administrative role.
• Knowledge of federal and state employment regulations.
• In-depth understanding of HR principles, best business practices, and employment laws.

• Intermediate experience with HCM/HRIS and Microsoft Suite applications required.

Physical Demands:

• Work environment is onsite in an office setting.
• Extended periods of time in a sitting/stationary position.
• Constantly operates office technology, such as computers and printers.
• Be able to physically reach, push, pull, hold, and lift up to 25 lbs., as needed.
• Frequently communicate through listening and speaking to exchange accurate information.