AP Specialist

AP Specialist CLIENT SUCCESS DIVISION We're looking for a detail-driven, highly organized AP Specialist who keeps our financial operations accurate, timely, and dependable. In this role, you'll manage the day-to-day accounting workflows that support our communities, maintenance teams, and central operations. You're the person who ensures invoices are processed correctly, records are clean, and financial information flows smoothly between teams. You thrive in structured systems, enjoy reconciling details, and understand how strong financial accuracy supports both resident experience and operational excellence. What You'll Do Accounts Payable Process facilities and community-related invoices with accuracy and timeliness. Verify charges, match invoices to work orders or contracts, and resolve discrepancies. Maintain organized AP records and collaborate with Finance on coding, approvals, and month-end needs. Support vendor onboarding and ensure required documentation is complete. Financial Recordkeeping Maintain clean, accurate financial records across multiple properties. Reconcile accounts, track expenses, and ensure proper documentation for audits and reporting. Support the preparation of financial summaries or reports as requested by leadership. Coordinate with Community Managers and Facilities Managers to ensure billed work is completed and payable. Operational Support Maintain organized digital and physical filing systems. Assist Community Managers and Regional Managers with financial documentation needs. Provide administrative support for financial processes that keep communities running smoothly. Your Impact Will Be Measured By Invoice accuracy and processing speed Month-end reconciliation quality Vendor payment timeliness Ledger accuracy and documentation completeness Collaboration with Community Success, Facilities, and Finance teams Reliability and consistency of financial workflows The Ideal Match You're meticulous, dependable, and energized by clean financial records. You enjoy organizing information, solving discrepancies, and keeping systems running smoothly. You communicate clearly, work well with cross-functional teams, and maintain confidentiality and professionalism in all financial matters. Experience with property management software, accounting systems, or AP/AR workflows is highly valuable. Experience with Entrata is required - you're well versed in Entrata and its Procure to Pay product. Compensation & Position Details Base Pay : $22-26/hour, paid semi-monthly Bonus Structure : Annual performance bonus, subject to the terms of the company's bonus program, which may be amended from time to time Reports to : Controller Location : Salt Lake City, UT - hybrid, with 3 days/week in-office required Perks & Benefits at Forge We believe people thrive when they're supported- at work, at home, and in their communities. That's why our benefits go beyond the basics to reflect what matters most: Healthcare 100% employer-paid Medical, Dental, and Vision coverage for you Paid Time Off 20 days of PTO per year (accrued) 2 Service Days (1 Personal, 1 Community) 8 Paid Holidays + 2 Floating Holidays Wellness Calm App membership for mental well-being Employee Assistance Program (EAP) Financial Security 401(k) with 100% employer match up to 4% $20,000 employer-paid Life Insurance Communication Support $75 monthly cell phone stipend Long-Term Growth 1 extra PTO day for each year of service (starting after 5 years) 30-day Sabbatical after 10 years with Forge Benefits are subject to change throughout employment Connection to Our Mission Your work ensures financial clarity, stability, and trust across our communities. By maintaining accurate ledgers, managing vouchers, and reducing delinquency, you help create environments where residents can focus on living vivid stories - not navigating financial confusion. Your role strengthens the financial backbone of our operations and reinforces our commitment to care, consistency, and accountability. About Forge Management We're a new kind of property management company- built on decades of industry experience, but designed for today's challenges. Our team brings together seasoned professionals from multifamily operations, compliance, and HR, united by a bold vision: to centralize core functions and empower on-site teams. By streamlining systems and standardizing support, we reduce friction, boost transparency, and create space for what matters most- resident satisfaction, employee growth, and operational excellence. Check out all of our current openings here: #J-18808-Ljbffr