Events Coordinator & Programs Assistant

Job Description

Job Description

Creative Flagstaff is seeking an energetic, innovative, and organized Events Coordinator & Programs Assistant to join our collaborative team. This is a perfect opportunity for a recent graduate or early-career professional to gain hands-on experience running premier arts and cultural events and supporting Coconino Center for the Arts in Flagstaff, Arizona.

The Events Coordinator & Programs Assistant is a pivotal role dedicated to supporting Creative Flagstaff’s mission through dynamic public events and high-quality programming. Serving as a primary ambassador for the organization, this position ensures the seamless coordination of assigned community events and oversees exceptional venue and rental services at Coconino Center for the Arts.

This is an in-person position that requires regular weekend and evening hours to support a dynamic lineup of programs year-round.

EVENT COORDINATION & VENUE SUPPORT

Community Events : Collaborate with the Executive Director to plan, support, and execute community arts events, including but not limited to:

• Flagstaff First Friday ArtWalk
• ARTx Art + Ideas Experience
• Viola Awards
• Internal Programming and Workshops
• Facility Rentals and Community Partnerships

Venue Preparation & Stewardship : Oversee the venue’s physical readiness for all internal and external programming. Execute approved event layouts, which include managing equipment transitions, arranging seating, and ensuring a clean, welcoming environment for patrons.

On-Site Leadership : Serve as the primary staff lead and organizational representative during designated events. Ensure smooth event operations, manage volunteer teams, and provide clear direction to supporting event staff.

PROGRAMS ASSISTANT

Community Engagement: Drive public participation and program success by assisting with essential administrative duties, including audience research, community communications, event documentation, and impact reporting.

Front-of-House Ambassador: Present a welcoming environment at Coconino Center for the Arts:

• Serve as the primary gallery attendant for assigned shifts during open hours and special events, ensuring visitors have an engaging and enriching experience.
• Supports the readiness of the front desk and merchandise areas.
• Assists in coordination of the merchandise and concessions program.
• Utilizes Point of Sale, ticketing, and other customer relationship software. Handles cash accurately.
• Serves alcohol and other concessions according to Creative Flagstaff policies and procedures and state law.

Performs other related duties as assigned.

Requirements

KNOWLEDGE, SKILLS & ABILITIES

Expertise: Demonstrates advancing knowledge, skills and abilities in role

Professionalism : Demonstrates attitudes, behaviors and orientations that are consistent with the conduct, aims and qualities that characterize Creative Flagstaff

Communication: Applies a customer-centered approach to the delivery and exchange of information that leads to mutual understanding and resolution of complaints

Collaboration : Demonstrates the ability to work productively within and across teams to achieve goals that are customer centered

Organizational Advancement: Demonstrates actions that support organizational growth based on a shared understanding of Creative Flagstaff’s services and customer’s needs

Attention to Detail: Is resourceful, productive, and quality oriented

Computer and Software Experience: Microsoft 365, Adobe Creative Suite, DropBox or similar, Google Workspace or similar, Square Register or similar

Behavioral Skills: Problem solver, excellent communicator, self-starter, independent worker, time management, flexible, professional, active listener, networker

EDUCATION

Associates degree preferred; experience could substitute for education

EXPERIENCE

1-2 years of related experience preferred

Strong communication and organizational skills

ADDITIONAL REQUIREMENTS/LICENSES/CERTIFICATIONS

Reliable transportation is required.

Current Arizona Title 4 liquor certification or ability to obtain certification after starting position. (Company paid)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in an indoor professional office environment, however some programs and events are held outdoors in all seasons. 

Position requires flexibility of scheduled work hours which may include frequent evening and weekend hours for meetings and events. Regular evening and weekend hours required for events and gallery schedule.

PHYSICAL ACTIVITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, lift, bend, walk at least 10 blocks and reach.
• Ability to operate an automobile.
• Requires reaching with arms and hands, having good manual dexterity, using hands and fingers to operate a computer and telephone keyboard and tools, handle or feel
• Ability to hear alarms/telephones/normal speaking voice.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Physical effort is generally required which includes maneuvering construction materials, artwork, artifacts, and equipment, some of which might be more than 40 pounds

Benefits

Creative Flagstaff offers competitive benefits for full-time employees including:

• Medical health plan, vision, dental. Employee may elect to purchase additional coverage for family members or upgrade plan. Employee is responsible for the difference in premium that is not covered by the Company. Company notifies employee of rate coverage annually.
• Company paid $50,000 group life
• 3% employer 401k match
• Paid time off, sick leave, vacation, and holidays

Benefits are subject to change at the discretion of the Executive Director or Board of Directors.

Creative Flagstaff is committed to enhancing the diversity of its organization and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities, and veterans. CF is an equal opportunity/affirmative action employer.