Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level administrative support for a financial services organization in Cincinnati, Ohio. This is a Contract position suited for someone who thrives in a fast-paced office setting and can manage competing priorities with discretion and care. The ideal candidate will bring strong coordination skills, effective communication, and the ability to keep executive operations running smoothly.

Responsibilities:
• Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned.
• Prepare and coordinate meetings from start to finish, including arranging logistics, assembling materials, and tracking next steps after discussions.
• Welcome guests and respond to incoming calls in a courteous and attentive manner, creating a positive experience for visitors and stakeholders.
• Provide day-to-day support for front office activities, including mail handling, office coordination, and general administrative coverage.
• Arrange business travel and manage related itineraries, reservations, and scheduling details for executive needs.
• Maintain accurate records, correspondence, and documentation while handling sensitive information with a high level of confidentiality.
• Assist leadership and office teams with additional administrative tasks as business needs evolve.• Prior experience in an executive assistant, administrative support, or front desk capacity.
• Demonstrated ability to manage calendars, coordinate meetings, and support executive-level priorities effectively.
• Strong written and verbal communication skills with a detail-focused and service-oriented approach.
• Excellent organizational skills with the ability to multitask and maintain attention to detail.
• Experience handling confidential information with sound judgment and discretion.
• Background in corporate or financial services environments is preferred.
• Availability to begin work immediately and interest in a contract-to-permanent opportunity.