Community Relations Administrative Manager

Position Summary:

This role provides high-level administrative support to the President while overseeing daily

office operations. The position also partners with Human Resources to support employee

relations, communications, and company events. Additionally, this role serves as a key

liaison between the organization and the local community, leading outreach initiatives and

managing charitable contributions.

Key Responsibilities:

Community Relations and Outreach

Represent the organization at local events, meetings, and community forums.

Maintain active involvement with the Tracy Chamber of Commerce.

Build and sustain relationships with community leaders, nonprofits, schools, and government

agencies.

Identify and lead community engagement initiatives aligned with organizational goals.

Manage and facilitate donation requests (e.g., Boys & Girls Club, schools, community.

groups).

Coordinate employee volunteers for community events and outreach efforts.

Oversee programs such as the Backpack Drive and Scholarship Program.

Participate in the local school district's STEM program and career-building opportunities

Employee Relations and Internal Communications

Support Employee Relations initiatives in partnership with Human Resources.

Assist with internal communications, including digital displays (TVs), Bistro updates, and

company newsletters.

Plan and execute employee-focused events such as appreciation events, safety celebrations,

open houses, and holiday functions.

Administrative and Executive Support

Provide administrative support to the President, including scheduling and correspondence.

Oversee general office operations (furniture, flooring, copier leases, vending services, etc.).

Serve as liaison with facility landlords and assist with lease renewals.

Facilitate insurance claims and obtain Certificates of Insurance (COIs).

Manage the renewal of government and regulatory licenses and permits.

Additional Responsibilities

Purchase and manage company-branded merchandise (SWAG).
Support Social Accountability Audits.
Participate as a member of the “Green Team” (recycling program).
Serve as site admin. manager on the “Lettuce Connect” platform.
Any additional tasks assigned
Requirements:
Standard schedule: Monday–Friday, 8:00 AM–5:00 PM
Availability for occasional evenings and weekends for events and or planning.

Qualifications & Experience:

• Bachelor's degree in Communications, Public Relations, Business Public
Administration or equivalent relevant work experience, specialized training, and
certifications that provide similar competence.
• 3–5 years of experience in community relations, public affairs, outreach, or a similar
role.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong public speaking and presentation abilities.
• Demonstrated ability to build and maintain professional relationships.
• Experience in project management and event coordination.
• Strong problem-solving and conflict-resolution skills.
• Ability to work both independently and collaboratively with professionalism and
discretion.

Travel required:

10% local travel related to job functions