1.0 Secretary to Assistant Director of Teaching/Learning

Secretary to Assistant Director of Teaching/Learning

West Chester Area School District serves more than 12,000 students across 17 schools: 11 elementary, 3 middle, and 3 high schools. The district covers a 75-square-mile area that includes West Chester Borough and surrounding townships in Chester and Delaware Counties. The district boasts strong academic outcomes, including a 95% graduation rate, placing it in the top 1020 percent of Pennsylvania public school districts.

The Secretary to the Assistant Directors of Teaching/Learning is responsible for the day to day office functions of the Education Department.

Essential Duties and Responsibilities:

The employee will be required to be consistently at work and perform any other position-related duties requested by the Assistant Director and Department Supervisors. Below is an illustration but not exclusive or limited to:

• Coordinate meetings for the Assistant Director and Department Supervisors, including scheduling, location logistics, participant coordination, and agenda preparation.
• Provide administrative support, including typing, filing, managing correspondence, and handling confidential materials.
• Screen incoming calls and mail; take messages and return calls as needed to gather information or respond to inquiries.
• Prepare letters and other correspondence.
• Assist with preparation and monitoring of budgets.
• Perform other duties as assigned.

Minimum Qualifications:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

• High school diploma or equivalent necessary
• Proficiency in the use of Word, Excel, Outlook, PowerPoint and Access
• Possess effective interpersonal skills with the ability to interface diplomatically with other teachers, administrators, parents, students, support staff and outside professional contacts

Qualified candidate will be required to:

1. Use hands to finger, handle or feel objects, tools or controls, and to talk and hear
2. Sit and occasionally be required to stand, walk, stoop, kneel and crouch
3. Have specific vision abilities to include close vision, color vision, and the ability to adjust focus
4. Have the ability to lift and/or move up to 25 pounds
5. Possess effective communication, judgmental, planning and human relations skills
6. Be required to work under periods of stress due to the level of the position responsibility

Reporting Relationships:

• Reports directly to the Assistant Directors of Teaching/Learning and indirectly to the Director of Teaching/Learning.
• Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined

Terms of Employment:

• This position is a 12 month position.
• Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement.
• Group 2: starting at $22.46 per hour (2026-2027 fiscal year)

Representation:

West Chester Area School District employees fall into the following groups:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
• West Chester Area School District Act 93 Administrators' Compensation Plan
• West Chester Service Support Professionals (Facilities and Operations Staff Members)
• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists).

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

West Chester Area School District