Corporate Events Planner

Job Description

Job Description

About the role

If youve led corporate conferences, user events, SKOs, or large trade show programs with 3001,500 attendees and real AV/production stakes, this is for you.

If your experience is mostly weddings, social events, or internal office parties, this will likely not be a fit.

As a Senior Conference Producer at OkWhen, you own endtoend delivery for our clients conferences: planning, AV & streaming coordination, software platform usage, and onsite execution. You are the primary point of contact and the person our clients trust when the lights go up and the show starts.

Client & project ownership

• Serve as the primary liaison for a portfolio of corporate conference clients.
• Lead kickoff, define goals, scope, and success metrics, and keep everyone aligned from contract to debrief.

Preevent planning & production

• Build and manage detailed project plans, timelines, and runofshow for multiday, multitrack conferences.
• Coordinate with client teams, internal AV / streaming teams, venues, and vendors to lock in room sets, gear, labor, and schedules.
• Translate program goals into AV/streaming and platform requirements (sessions, tracks, registration flows, event app, CEU rules, etc.).

Live event production (onsite & virtual)

• Lead onsite execution for select conferences (travel required), including rehearsals, show calling / stage management support, and crisis handling.
• Oversee live streaming operations (start/stop, basic troubleshooting, comms between venue and remote support teams).
• Ensure reg/badge, event app, and CEU tracking all work together cleanly during the show.

Sponsor & revenue support

• Coordinate sponsor deliverables (sessions, booths, signage, recordings) and ensure theyre integrated into the event plan.
• Identify and recommend upsell opportunities that genuinely improve the attendee and client experience (additional rooms, streaming, content capture, etc.).

Postevent & continuous improvement

• Run postevent debriefs, reconcile budgets, and capture wins / lessons for the next years event.
• Help refine internal playbooks and templates so every show gets easier and better.

Requirements

• 37+ years in corporate events / conferences / meetings (agency, inhouse, or venue).
• Youve led at least a few programs with 300+ attendees and 6figure budgets.
• Handson experience with:
• Building conference timelines, ROS, and staffing plans
• Managing AV / production partners or inhouse tech teams
• Working with event tech (Cvent, Ungerboeck, Social Tables, etc.)
• Proven ability to manage multiple events at once without dropping details.
• Strong financial awareness: you understand budgets, can read a cost sheet, and make smart tradeoffs to protect margin and experience.
• Excellent written and verbal communication; youre comfortable with executives, vendors, and frontline staff.

Nice to have

• Experience with hybrid events and live streaming workflows.
• Experience in SaaS / techenabled events or working alongside a software platform.
• Experience in AV companies, production houses, or large conference hotels / convention centers.

• Your events experience is primarily weddings or social events and you havent run larger corporate conferences.
• You want a 9to5 with no evenings/weekends during show weeks.
• You prefer pure online support and dont want to travel onsite.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Work From Home