Administrative Assistant Senior Parks Maintenance

Description / Position Overview

Administrative Assistant Senior - Parks Maintenance

In this position you will provide a wide variety of highly responsible and complex secretarial administrative and clerical duties in support of the Park Maintenance and Operations division of the Parks Recreation and Cultural Services team; coordinate and participate in office functions in support of the goals and objectives of the team and provide information and assistance to the public regarding City and Parks Recreation and Cultural Services department policies and procedures.

As an Administrative Assistant Senior you will:

• Provide administrative support to the Park Maintenance and Operations Manager SIMD ( Special Improvement Maintenance District ) Administrator and division supervisors
• Support the fiscal responsibilities of the division by receiving and processing payments researching payment histories and collecting outstanding balances
• Assist with division budget tracking duties to include purchasing allocating expenditures data entry and other duties as assigned (research and provide budget/expense information to Parks Maintenance and SIMD teams)
• Track compile and report division statistics as directed by Park Maintenance and Operations Manager
• Provide administrative support for the GoGov CRM customer service platform for the park Maintenance Division including tracking service requests and generating weekly quarterly and annual performance reports.
• Provide support to the seven boards associated with the Departments SIMDs including taking minutes at the meetings and managing agendas
• Coordinate critical maintenance services including
  • Trash removal and portable restroom contracts and placements
  • Tracking mowing contracts and expenditures
  • Security contracts for opening and closing parks
• Manage incoming phone calls maintain appointment calendars and make travel arrangements for Park Maintenance and Operations Manager
• Assist Park Maintenance personnel with special projects as assigned
• Other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidates who demonstrate:

• Proficiency in using Microsoft Office Suite
• Ability to provide excellent customer service
• Ability to learn and apply pertinent City policies and procedures
• Ability to communicate clearly and concisely orally and in writing
• Ability to establish and maintain effective working relationships

Minimum Qualifications

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience and each year of additional relevant work experience as equivalent to each year of required education.

• High school diploma or GED
• Four years of full-time professional experience in a related field.

Preferred Qualifications

The following qualifications are not required but they are considered desirable. If you possess any of the preferred qualifications please include specific details in your application. This information may be used to identify a top group of applicants.

• Accounting and record-keeping experience
• Experience using Accela or similar service request software
• Experience using Cartegraph or similar asset management software

Additional Information

Please contact Katie McLaughlin at for any questions about this position.

Equal Opportunity Employer

The City of Colorado Springs is committed to a welcoming culture that values our employees unique individual qualities and fosters a welcoming environment where people want to be

The City of Colorado Springs offers additional compensation depending on the position area of assignment and specific job assignments including shift differential pay differential acting or lead special assignment hazard pay longevity cell phone allowance uniform allowance relocation awards standby call out compensatory time off tuition overtime extra duty incentive holiday premium proficiency and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities knowledge skills and abilities associated with the position.

The City does not sponsor applicants for work visas of any kind (including but not limited to F-1 H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.

Apply to Join Our Team

• Please visit the City of Colorado Springs Careers pageand review our opportunities. Click on Apply button to complete an online application for any position of interest. All job applicants will need to create a new login and online application (unless you already have a Government Jobs user ID and password).

• Completing your application in full including the entire work experience section will assist Human Resources in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.

• Applicants may redact information from their resumes certifications transcripts or any other additional application materials that identify the applicants age date of birth or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.

• We encourage candidates with out-of-state credentials to inquire about expedited processing of Colorado licensing with the Colorado Occupational Credential Portability information can be found at the Colorado Department of Regulatory Agencies Licensing Portability page

• Our Government Jobs application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes you may submit another application prior to the positions closing date and time listed in the job posting. HR will review the last application you submit for a position.

The Citys job classifications including physical demands and descriptions can be found on the Colorado Springs Class Specifications page

You can view the status of your application on the City of Colorado Springs Careers page.

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Required Experience:

Senior IC