Events Assistant 2
Massachusetts Institute of Technology
EVENTS ASSISTANT 2 Career Advising & Professional Development (CAPD) assist staff with planning, executing, and supporting inclusive events at MIT to help students develop educational and career plans. Responsibilities Event Coordination (30%): Plan workshops and receptions. Develop invitation lists, manage confirmations, arrange speakers, order refreshments, and complete administrative tasks. Vendor & Logistics Support (15%): Coordinate with vendors for lodging, venues, AV, catering, and security. Select career fair vendors, negotiate agreements against budget goals, design layouts, and resolve employer complaints. Information Resource (10%): Explain scheduling procedures and check space availability for interviews and workshops. Real-Time Support (10%): Attend live and Zoom events to assist with setup, logistics, guest greeting, and troubleshooting. Data & Reporting (10%): Track attendance via scanners, upload registration data, and assist with end-of-year reporting. Marketing & Communications (10%): Publicize events via newsletters, boards, and websites. Collaborate on flyers, graphics, and articles. Operations & Finance (15%): Source cost‑effective supplies, submit invoices, reconcile expenses, arrange visitor travel, and serve as Parking Coordinator. Provide backup phone/email support. #J-18808-Ljbffr Massachusetts Institute of Technology
Vacancy posted 4 days ago
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