Fleet Coordinator

Job Description

Job Description

*Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

DSG is seeking a Fleet Coordinator in our Saint Paul, MN location. In this full time, hourly position, work is typically performed between the hours of 8am and 5pm, Monday through Friday , but may vary on occasion according to business needs. As a Fleet Coordinator, you will support our logistics team by documenting the lifecycle of road and warehouse assets, ensuring safety, compliance, and that the equipment is well-maintained for employee owners to do their job safely.

At DSG, we are dedicated to building futures one job at a time. Starting with yours. As an ESOP, we are a community of peers, first and foremost. And we focus on cultivating an environment of respect, teamwork and growth. Where your career path is rich with possibilities. Where every success is shared. And where every challenge is overcome together. For more than a century, we’ve delivered more than supplies, we’ve offered true partnership and valuable solutions. By continuing to empower the future of our vendors and customers, we will empower a future of ongoing success for all of us.

A Typical Day in the Life of a Fleet Coordinator:

• Internal tracking and compliance documentation of all DSG road and warehouse assets, including delivery vehicles and trailers as well as powered industrial equipment within the warehouse such as forklifts:
• Track and monitor necessary vehicle registrations, titles and plate renewals while navigating various DMV requirements
• Analyze fuel card usage data to monitor for accurate utilization
• Compile accurate and timely regulatory reporting for DOT compliance (IFTA, HVUT, MCS-150, UCR etc.)
• Track leases and mileage on all non-DSG-owned equipment
• Assist with communication between external vendors and internal stakeholders to optimize fleet performance for operational demands
• Monitor for unscheduled downtime and corrective maintenance costs through oversight of scheduled maintenance agreements
• Audit and track the status of onboard equipment and essential documentation across the fleet, resolving gaps to ensure 100% operational readiness
• Data collection, analysis and reporting
• Maintain in real time an accurate master asset list for all road and warehouse assets
• Produce and distribute monthly reports, including leased equipment mileage, fuel spend, maintenance frequency and cost, and overall fleet utilization
• Transform raw data into actionable insights to propose improvements to the overall efficiency of asset spend and utilization across our footprint
• Participate in post-incident reviews with DSG’s Safety & Compliance Manager
• Submit and manage insurance claims related to vehicle and equipment incidents when appropriate, maintaining detailed records of required follow-up actions
• Other job duties as assigned

A Successful Fleet Coordinator Typically Has:

• Exceptional organizational skills and attention to detail
• 1+ years in logistics coordination, fleet management or relevant experience in highvolume administrative operations
• High proficiency in Microsoft Excel, including VLOOKUPs, pivot tables and data visualization tools
• Prior experience with Fleet Management Software (FMS) or other telematics platforms
• Working knowledge of DOT regulations and IFTA reporting requirements
• Familiarity with project management and routing tools such as Smartsheet, Elite EXTRA, or EDA preferred
• Exposure to Motive or similar electronic logging devices preferred
• Commitment to workplace safety

At DSG, We Offer Benefits Built for You:

• We are proudly 100% employee owned , which means your hard work and decisions directly benefit not only the success of the organization, but also your individual Employee Stock Ownership Plan (ESOP) .
• We are highly committed to your training and development , offering personal and professional development opportunities and unlimited growth potential.
• We offer competitive compensation packages based on your experience and potential.
• You will receive generous Paid Time Off (PTO) and Extended Medical Leave (EML) allowances.
• Our comprehensive benefits package, including medical, dental, and vision , also offers a multitude of other perks such as life insurance, short- and long-term disability, and a Health Savings Account (HSA) with employer contribution , among many others.
• We know the importance of family, and offer various family planning and childcare savings opportunities, including paid parental leave, adoption assistance, infertility assistance, and a Dependent Care Flexible Spending Account (DCFSA).
• Build your financial future through multiple retirement savings opportunities, including a 401(k) with employer match and ESOP .
• You will receive a discount on all DSG-supplied products .
• We believe in giving back to our communities and hope that you will too, which is why we offer paid volunteer hours in addition to PTO.