Adminitrative Assistant, CACT Office

Job Description

Job Description

Administrative support for activities involved in maintaining the Center for Advanced Ceramic Technology (CACT). This position reports to the Director of the CACT and has been evaluated for compliance with the Fair Labor Standards Act and is subject to premium pay for all hours worked in excess of 40 in a payroll week.  

Rate: $16.72-$17.68, 35 hours/week

Essential Functions 
With or without reasonable accommodations the incumbent must be able to read and write and speak the English language at a college level, be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations. Must be able to communicate with all levels of the institution in written and spoken form. The individual must be able to work independently. The ability to maintain regular and prompt attendance is essential to the successful performance of this position. Other essential functions may be required. 

Job Responsibilities

• Maintains a DAILY liaison between CACT, Office of Sponsored Programs (OSP), faculty, students, and Industrial Representatives.
• Track the CACT budget in cooperation with OSP and keep the Director informed.
• Assist the Director in preparing and maintaining records of the New York State (NYSTAR) interim and annual report preparation.
• Assist the Director in preparing reports and presentation materials for the CACT Industrial Advisory Board Meetings.
• Assist in preparing other reports as assigned.
• Assist faculty and OSP personnel in CACT related administrative tasks including, but not limited to, reconciling purchases, training in business expense protocols, scanning documents, etc.
• Assist the Director and CACT Research Director in preparing and maintaining physical and digital collateral materials for trade shows, workforce development courses, webinars, web site and social media, etc.
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment.
• Participate in safety training and comply with safety rules, regulations, and protocols.
• Perform additional duties and assist with special projects as assigned.

Other Duties & Responsibilities

• Supports and assists in creating intersections and pathways for faculty, staff and students that will assist in transforming people’s lives.
• Supports and assists in creating an evolving culture of connection, mentoring and rich engagement opportunities for faculty, staff, and students.
• Maintains a commitment to diversity, equity, inclusion and belonging, and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience.
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment.
• Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols.
• Effective written and oral communication skills.
• Contributes to the overall success of the University by performing other duties as assigned.

Qualifications-Education & Experience, Knowledge, Skills & Abilities

• Formal Education:
  • HS diploma required. Five (5) years of secretarial/admin asst. experience preferred T similar or relevant work experience will be considered.  Associate Degree in Accounting or Finance preferred. 
• Experience:
  • Excellent writing, typing and communication skills. Experience in MS Word, Excel, PowerPoint, and Outlook. Experience in Banner or similar ERP software preferred. 
• Additional Knowledge/Skills:
  • Ability to work well with a wide range of people including faculty, staff, students and industrial partners. Ability to multi-task. 

Physical Demands & Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

Personal Protective Equipment must be worn when required.  A respiratory function test and the ability to use respirators may be required.  Stairs and uneven surfaces may be present; artificial lifts, etc., may or may not be available.  The position may require the incumbent to walk outdoors in all types of weather to other buildings or offices located on the campus.  The Campus is in an area that contains numerous hills and slopes and may not always be fully accessible for mobility-impaired individuals.

About Alfred University:
Lighting the way for students since 1836. “We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor, and community have made us a unique kind of leader since 1836.”

Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth-century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities.

Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York.

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.

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