Administrative Manager - Level III

Job Description

Job Description

Description

*** This position is contingent upon ACI’s successful award of the associated government contract.

*** All prospective applicants will be contacted to discuss contract timelines, the process associated with hiring for this role, and award decisions progress.

ACI is a Woman-Owned Small Business professional services provider of engineering and technical services to the United States Government. We seek an experienced Administrative Manager to serve as part of ACI’s Government Programs Team, which supports CPE ISW for IEW&S HQs SETA.

As an Administrative Manager, you will be responsible for working with program leadership to ensure successful execution of daily operations tasks. Additionally, you will:

• Perform various manpower functions including assessing, analyzing, developing, and advising on manpower program and functions. 
• Review and implement command plans, concept plans, manpower surveys, Table of Distribution and Allowances (TDA), Table 30, manpower reports, and civilian, contractor and matrix personnel manpower management and execution.
• Supervise and support administrative staff, including hiring, scheduling, training and performance evaluations
• Developing and implement office policies and procedures to improve workflow and compliance
• Supervise the records management processes and procedures
• Ensure compliance with relevant regulations

An Administrative Manager who fits our team is:

• Dynamic: contributes energy and enthusiasm to our daily tasks, to the team’s interactions, and to the Company’s mission.
• Thorough: possesses an unparalleled work ethic; produces complete, even polished products; persistent; mission-focused; asks “Why?” as often as necessary to get to the root of the matter.
• Mature: respects others’ opinions, beliefs, and culture; listens to ideas, shares thoughts, and works independently and together to contribute insights to the company’s leaders.
• Forthright: speaks with conviction; argues based on understanding, respectfully.
• Inquisitive: seeks deeper explanations of how systems work, not the surface-level description of the actors involved; goes beyond “stick-fetching” to connect the unconnected.
• Timely: shows up, ready to think, prepared to get on with the day’s assignments; contributes analytical insights that meet time-sensitive, reasonable requests.
• Honest: knows what’s right, what’s legal, what’s appropriate; acts accordingly.

• Due to the sensitive nature of this work, a Department of War security clearance is required. All applicants must provide proof of U.S. Citizenship.
• Must possess or have the ability to obtain a Secret security clearance.
• High school diploma and 14 years of relevant experience, or
• Associates degree and 12 years of relevant experience, or
• Bachelor's degree in a related field and five years of relevant experience, or
• Masters's degree in a related field and no experience
• Proven experience in administrative management
• Strong leadership and team management skills, with the ability to motivate, coach, and develop staff.
• Excellent organizational and multitasking abilities, with a keen attention to detail and accuracy.
• Proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint) and administrative software.
• Knowledge of administrative processes, procedures, and best practices.

• Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
• Ability to prioritize tasks and manage competing priorities and deadlines effectively.
• Problem-solving and decision-making skills, with the ability to analyze situations, identify issues, and propose solutions.

• Competitive salary
• Comprehensive Medical, Dental, and Vision plans
• Group Life and Voluntary Life Insurance plans
• Retirement Savings Plan
• Paid Time Off
• Paid Parental Leave
• Tuition and Professional Development Reimbursement Program