Assistant Project Manager

At Symons Fire Protection, we are committed to protecting lives and property through quality fire protection solutions and exceptional customer service. We are seeking an organized, detail-oriented Project Coordinator to support our project teams from kickoff through completion. This role is ideal for someone who enjoys working in a fast-paced environment, communicating across departments, and ensuring projects stay organized and on track.
Position Summary

The Project Coordinator serves as a key link between our Sales, Design, Operations, and Field teams while providing outstanding support to our customers. This position is responsible for coordinating project documentation, tracking schedules, maintaining accurate records, and ensuring clear communication throughout every phase of a project.

Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities while maintaining a high level of professionalism.
Key Responsibilities

• Coordinate project documentation from start to closeout.
• Review and interpret construction drawings, specifications, and submittals.
• Create, track, and maintain project schedules and data.
• Gather, organize, and file project documentation.
• Prepare and manage Requests for Information (RFIs) and project closeout documents.
• Maintain accurate project records and ensure documentation is complete and up to date.
• Serve as a communication liaison between Sales, Design, Superintendents, customers, and other internal departments.
• Build and maintain positive, professional relationships with customers and project partners.
• Follow up on project milestones and ensure timely completion of assigned tasks.
• Participate in departmental and project meetings as needed.
• Support other departments by providing accurate and timely project information.
• Perform additional duties as assigned.

Reliable and predictable attendance is an essential function of this position. Job responsibilities may be modified as business needs evolve.

Qualifications
Required

• 1-2 years of experience in project coordination, assistant project management, construction administration, or a related role, or an equivalent combination of education and experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• High level of attention to detail and accuracy.
• Ability to work effectively under deadlines in a fast-paced environment.
• Self-motivated with a proactive, solution-oriented mindset.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with project management and accounting software.

Preferred

• Experience in the construction, fire protection, mechanical, or related industry.
• Ability to read and understand construction blueprints, specifications, and submittals.
• Familiarity with project documentation, RFIs, and closeout procedures.

Physical Requirements

This position is primarily office-based and may require:

• Sitting for extended periods while working at a computer.
• Frequent use of hands for typing, filing, and handling documents.
• Occasional lifting and carrying of files or office materials.
• Reaching, standing, walking, bending, and stooping as needed.
• Clear vision for reading digital and printed documents.
• Frequent communication in person, by phone, and through email.

What Makes You Successful

The ideal candidate is:

• Highly organized and dependable.
• Customer-focused and professional.
• An effective communicator who enjoys collaborating with others.
• Comfortable managing changing priorities and meeting deadlines.
• A problem solver who takes initiative and follows through.
• Committed to accuracy, teamwork, and delivering exceptional service.

Join Symons Fire Protection and become part of a team dedicated to excellence, integrity, and protecting what matters most.