CUA Administrative Assistant

Job Description

Job Description

Description:

Starting Salary: $40,000

Job Type: Full Time, Non-Exempt

Work Schedule: Mondays through Fridays from 8:30 am to 5 pm

Location: CUA 5 - 3300 Henry Avenue, Philadelphia, PA 19129

ABOUT APM & CUA

Asociación Puertorriqueños en Marcha (APM) has been helping families achieve their greatest potential since 1970 by providing early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, community school services, and violence intervention services to the North Philadelphia communities.  

The Community Umbrella Agencies (CUA) are community-based agencies established to provide case management services and ensure the permanency, wellbeing, and safety of the children, youth, and their families. APM CUA is looking for compassionate and committed social workers who want to create long-lasting impacts in the lives of children and families. APM CUA 2 services the Lower Eastern North region and CUA 5 services the Logan/Olney region. 

JOB SUMMARY

The CUA Administrative Assistant will provide high-level administrative support to the CUA Program Director and the Assistant Program Director. 

Some of the responsibilities are:

• Provides high-level administrative support and assistance to the Program Director and/or other assigned leadership staff.
• Attends meetings with the Program Director, records the minutes and makes them available within 7 days of the meeting (when applicable).
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Maintains the Program Director's calendar, scheduling, and merging electronic calendars.
• Organize conference and meeting registration, travel and room bookings.
• Coordinate meetings and organize catering, and other logistic needs as requested.
• Provides information by answering questions and requests from clients, funders and staff.
• Create memos, cover letters, and business letters while maintaining accurate files of program communications both electronic and manual.
• Contributes to team effort by accomplishing related results as needed.
• Maintain a high degree of discretion dealing with confidential information.
• Other duties as assigned to support the success of the project. 

BENEFITS

• Health Insurance through Independence Administrators or $100/month reimbursement with proof of current insurance
• Vision and Dental Plans through SunLife
• Basic Life Insurance (100% Employer Funded)
• 403B Retirement Plan with Company Contribution
• Flexible Spending Accounts for Health, Childcare, and Public Transportation expenses
• Employee Assistance Program including free counseling, trainings, webinars, and other resources
• Could be eligible for the Public Service Loan Forgiveness Program as APM is a non-profit
• Voluntary Plans include Accident, Critical Illness, and Hospital Indemnity
• Short-term and Long-term Disabilities
• Employee Referral Program
• 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies
• 12 Days of Paid Holidays
• Convenient parking with parking pass (CUA 5 location)

• High School diploma or GED equivalent required; Bachelor's Degree in Business Administration or related field preferred. 
• Two or more years of experience in office management and administrative operations.
• Computer skills and proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.
• Bilingual (Spanish/English) preferred

We require all new hires to obtain the following clearances: FBI, Child Abuse Clearance, Criminal Background, Driving record and Medical/TB Test.

APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.