Office Administrator (Japanese Company)

Office Administrator

A leading distributor of premium specialty Japanese consumer products is seeking an organized, proactive, and dependable Office Administrator to join their team in Torrance, CA. This role serves as the operational backbone of the office, ensuring smooth daily business operations, front-office hospitality, organized file management, and routine facility safety support. This is an excellent opportunity for an administrative professional who takes pride in keeping an office running seamlessly, appreciates a supportive team environment, and thrives within Japanese corporate culture.

Essential Duties & Responsibilities

Office & General Administration

• Greet clients and visitors warmly, manage visitor logs, and maintain a tidy, welcoming environment in the reception area, conference rooms, and shared employee spaces (breakrooms, kitchen).
• Organize, update, and maintain physical office files, records, and archiving systems to ensure easy retrieval and compliance.
• Monitor, track, and order office and breakroom supplies; keep inventory well-organized across the building.
• Process, sort, and distribute incoming mail; assist with outgoing mailings and coordinate shipments with the logistics team.
• Maintain the internal asset log and coordinate documentation with Accounting for asset disposals.

Safety & Light Compliance Support

• Perform basic monthly facility safety checks, including utilizing a step ladder to inspect overhead emergency exit signs and safety lighting.
• Assist management with maintaining basic safety records, training logs, and general administrative files.
• Continuously identify opportunities to streamline daily administrative processes and assist with other operational tasks as assigned.

Qualifications

1+ years of experience in office administration, front-desk coordination, or general administrative support. Proficiency with Microsoft Office (Word, Excel, Outlook). Ability to climb and balance on a step ladder for routine safety checks (testing exit lights/signs), walk the facility, and occasionally lift or move items up to 3050 lbs. High attention to detail, reliability, discretion with company records, and strong interpersonal communication skills. Valid driver's license and reliable personal vehicle for occasional local errands. Experience working within a Japanese corporate environment, or a strong appreciation for Japanese workplace culture, values, and business etiquette (preferred). Prior experience managing physical files, office inventory, or basic safety logs (preferred).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.