Senior Payroll Specialist (US Multi-State, Remote)

Senior Payroll Specialist (US Multi-State, Remote) This range is provided by Sailglobal. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $90,000.00/yr - $120,000.00/yr About Sailglobal Sailglobal is a global HR and payroll solutions platform supporting fast-growing companies with EOR, global payroll, compliance, mobility, and HR operations . We serve companies expanding globally , managing complex, multi-country payroll and employment structures across the US, Canada, Mexico, EMEA, and APAC. Role Overview We are hiring a US-based, remote Senior Payroll Specialist to own multi-state, multi-client US payroll operations end to end. This role covers payroll system implementation, payroll processing accuracy, tax and statutory account setup, and client advisory support . The ideal candidate comes from a PEO, payroll service provider, or payroll SaaS environment and is comfortable operating in a fast-paced, client-facing setup. Key Responsibilities US Payroll Operations Process end-to-end payroll for multiple US clients across multiple states Ensure payroll accuracy across: Federal, state, and local taxation Multiple pay frequencies (weekly / bi-weekly / semi-monthly) Bonuses, off-cycle payrolls, retro adjustments, garnishments Support payroll compliance including: IRS and state filings W-2, 941, 940, and amended filings Payroll corrections and notice handling Payroll Accounts & Registrations Set up and manage: Federal and state withholding tax accounts Local tax registrations where applicable Support clients expanding into new US states Payroll Systems & Implementation Participate in payroll software selection, setup, and implementation Configure earnings, deductions, tax mappings, and payroll rules Support data migration, parallel runs, and go-live execution Collaborate with internal product and operations teams Client Advisory & Support Act as a payroll subject-matter expert for client inquiries Explain payroll, tax, and compliance matters clearly to clients Support audits, IRS/state notices, and compliance reviews Work cross-functionally with HR, finance, and compliance teams Requirements 5+ years of US payroll experience Proven experience with multi-state, multi-client payroll Background in PEO, payroll provider, or payroll SaaS strongly preferred Hands-on experience with platforms such as ADP, Paychex, Rippling, or UKG Strong understanding of US payroll tax and compliance Experience with Canada payroll is a strong plus Experience with other countries' payroll operations and working with global payroll vendors is a plus CPP or FPC certification is a plus What We Offer Hands-on ownership of US payroll in a startup environment You will fully own multi-state, multi-client US payroll in a fast-growing startup, with real responsibility for accuracy, compliance, and delivery quality—not a narrow or siloed role. The opportunity to shape payroll processes and products Beyond daily payroll operations, you will help design, improve, and standardize payroll workflows , contributing directly to how our payroll products, systems, and client processes are built. Exposure to Canada and Mexico payroll (as a plus) While the core focus is US payroll, you will have opportunities to support Canada payroll and coordinate LATAM payroll through local vendors , depending on client needs. US-based, fully remote role Work remotely anywhere in the United States with a distributed, international team. A professional yet flexible startup culture Join a team that values accuracy, ownership, clear documentation, and practical problem-solving , while moving fast and continuously improving. Competitive compensation with upside Market-aligned base salary plus a performance-based bonus , with stock option opportunities for high-impact contributors as the company grows. Long-term growth and expanded scope As the business scales, you will have the chance to take on broader responsibilities, more complex client cases, and regional ownership . Seniority level Mid-Senior level Employment type Full-time Job function Accounting/Auditing and Human Resources Industries Human Resources Services, Accounting, and Professional Services #J-18808-Ljbffr