Accounts Payable Supervisor

Job Description

Job Description

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1,600 employees across 14 offices, there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Energy & Sustainable Solutions – Control systems, fault detection, energy services and remote monitoring

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

Accounts Payable Supervisor / ERP: This is where you come in.

We’re looking for an  Accounts Payable Supervisor / ERP to lead our Accounts Payable function while serving as a key resource for our ERP system and financial processes. This role is responsible for ensuring invoices are processed accurately and timely, vendor relationships are managed effectively, and AP processes continue to evolve as our business grows.

You’ll be both a  hands-on leader and systems problem-solver —someone who can manage the day-to-day AP operation while identifying opportunities to improve workflows, leverage technology, and make our ERP work better for the business.

In return for achieving aggressive goals, you’ll get rewarded with more to own, a ton of growth opportunities, and more freedom than you’ve probably ever had.

Top deliverables in the first year to be a hero:

• Leadership, management, and accountability — Lead, mentor, and develop the AP team while establishing clear expectations, priorities, and accountability.
• Own the AP process — Ensure accurate and timely processing of vendor invoices, payment requests, and related transactions.
• ERP ownership and optimization — Serve as a key AP/ERP resource, troubleshoot system issues, identify opportunities for improvement, and help optimize processes and functionality.
• Process improvement — Continuously evaluate AP workflows and implement improvements that increase efficiency, accuracy, visibility, and scalability.
• Cross-functional collaboration — Partner with Accounting, Procurement, Operations, IT, and other internal teams to resolve issues and improve financial processes.
• Month-end close — Run and support the monthly A/P close to the general ledger, ensuring accuracy and timely completion.
• Vendor management — Maintain strong vendor relationships and resolve invoice, payment, and account issues quickly and professionally.
• Reporting and controls — Maintain accurate AP records, monitor key metrics, and ensure appropriate processes and controls are followed.
• Training and support — Develop team members and serve as a go-to resource for AP processes and ERP functionality across the organization.

The  Accounts Payable Supervisor / ERP role reports to the  Controller and is part of a collaborative team working on a variety of projects and initiatives to support our growing business. This is a highly visible role that interacts with all levels and functions within the organization and will have the opportunity to make a meaningful impact on how we operate.

Your Background: What kind of person will thrive in this role?

You should have…

• A track record of  strong leadership and management skills , with the ability to mentor, develop, and motivate team members while effectively delegating responsibilities.
• 5+ years of Accounts Payable or related accounting experience , with supervisory or team leadership experience preferred.
• Experience working with an  ERP system and a strong interest in improving and optimizing system processes.
• Experience in  manufacturing, distribution, or a similar industry preferred.
• Strong understanding of AP processes, invoice workflows, vendor management, and month-end close.
• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Strong analytical, organizational, and problem-solving skills.
• The ability to balance  people leadership, daily execution, and systems/process improvement .

And everyone you work with should describe you as…

• A  forward thinker and problem solver who looks for better ways to get things done.
• A  consummate team player who works well across departments and is willing to jump in wherever needed.
• Detail-oriented and able to work effectively in a fast-paced, ever-changing environment.
• A strong communicator who can translate systems and process issues into practical solutions.
• Someone who  takes ownership and follows through without needing to be constantly reminded.

And you should be motivated by…

• Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you.
• Working in a lean, results-oriented environment , where you’ll be expected to do more, take on more, and achieve more every year.
• Improving how things work. You’ll have the opportunity to influence processes, systems, and workflows rather than simply maintain the status quo.
• Having fun in an environment high on transparency , open to innovative new approaches, with a supportive family feel.
• Growing with the business. As we grow, your responsibilities and opportunities will grow with us.

Benefits

Compensation - $105,000 to $136,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.