Human Resources Coordinator

HR Coordinator Opportunity

Independence Excavating is looking to hire an HR Coordinator to join our growing team!

From breaking ground to final completion, our team has been laying the foundation for excellence in heavy civil construction and demolition for more than 70 years. We combine industry innovation with decades of proven performance, delivering complex projects safely, efficiently, and with unmatched expertise. Our long-standing track record of success reflects our commitment to quality, integrity, and value — making us a trusted partner from the ground up.

For seven decades, Independence Excavating has built a team of dedicated construction professionals whose experience and discipline set us apart in the industry.

What Do We Believe In?

• People: Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.
• Performance: Always deliver the highest quality. Find solutions. Provide value to our partners.
• Community: Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

HR Coordinator Responsibilities

The HR Coordinator is responsible for supporting the employee onboarding experience through effective communications, scheduling, and coordination of pre-employment and orientation activities. This role serves as a key point of contact for new hires and internal partners to ensure a smooth, welcoming, and organized transaction into employment.

A typical day looks like:

• Manage offer letter distribution, follow-up, and acceptance tracking.
• Coordinate all pre-employment requirements including background checks, drug screens, motor vehicle records (MVRs), and related clearances.
• Communicate with new hires throughout the pre-boarding process to ensure readiness for Day 1.
• Schedule and facilitate all new hire orientation sessions and onboarding logistics.
• Lead weekly internal new hire preparation meeting.
• Coordinate OLBT training and related onboarding schedules.
• Prepare and distribute onboarding materials, welcome items, and new hire gifts.
• Partner with HR, IT, Payroll, Operations, and hiring managers to ensure a seamless onboarding experience.
• Maintain onboarding calendars, schedules, and status trackers.
• Respond to routine employee and candidate questions regarding onboarding processes.
• Support miscellaneous HR administrative tasks, special projects, and team initiatives.
• Support coordination of Training & Development instructor led programs and eLearning by LMS.
• Contribute ideas to improve the new hire experience and onboarding efficiency.

Do you have what it takes?

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 1-3 years of HR generalist or related experience
• Strong interpersonal, organizations, facilitation, and communication skills
• Proficiency in MS Office and experience with HRIS systems
• Ability to maintain confidentiality and handle sensitive information
• HR certification (PHR, SHRM-CP) preferred but not required

Why IX?

• Weekly Competitive Pay!
• Excellent Benefits:
• Medical
• Dental
• Vision
• FSA & HSA
• Life Insurance + Optional Family Life Insurance
• Short-term and Long-term Disability
• Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Tuition Reimbursement
• Family-owned and operated since 1956

Working Conditions:

• Office based position in the Company's headquarters
• Occasional travel for training or HR programs/events may be required

Physical Requirements: This position primarily involves sitting for extended periods, working on a computer, and performing repetitive tasks such as typing and using a mouse. Employees must be able to lift up to 10 pounds at a time. This position primarily involves sitting, standing, walking, use of technology requiring adequate up-close vision and the ability to adjust focus, manual dexterity, hearing and speaking.

Independence Excavating, Inc. is an Equal Opportunity Employer, and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.