Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center), part-time

Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center)

Perform a wide variety of specialized administrative functions in support of student success and outreach programs; evaluate and verify student eligibility for the programs; coordinate communication and meetings, prepare and disseminate information concerning student success and outreach programs; work with a considerable degree of independence. Vacancies This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center), part-time openings.

The Gender and Sexual Diversity Pride Center (GSD Pride Center) provides support and resources to facilitate the success, learning, and achievement of College of the Desert's LGBTQIA+ students. The GSD Pride Center also serves as a space for educational programming, activities, events, and collaboration that unite our LGBTQIA+ campus community, allies, and local community. Through inclusive programming, faculty & staff engagement, and community partnerships, the GSD Pride Center positions College of the Desert as a beacon for the region's LGBTQIA+ students.

Examples of Typical Job Functions

1. Perform a variety of administrative functions (including, but not limited to, taking and transcribing minutes of meetings), involving the use of independent judgment and an understanding of departmental functions and procedures and federal, state, and District guidelines.
2. Maintain accurate records of student progress and attendance for reporting purposes; Maintain various students files and databases as assigned.
3. Distribute and monitor Early Alert notifications each semester; perform queries to determine eligibility.
4. Disseminate information regarding student success & outreach programs and services in person, by telephone, via email, or video conferencing to students, staff, faculty, administrators, the public, and other constituent groups.
5. Organize an efficient filing system, review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose routine correspondence independently or from oral instructions.
6. Coordinate general office operations; order supplies and maintain supply inventory. Obtain necessary supplies for meetings and other activities.
7. Research, analyze, and prepare information on a variety of topics for department as requested.
8. Prepare a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of assigned budgets application and office procedural manual; make travel arrangements.
9. Create requisitions and maintain records of expenditures; assist with creating the budget; monitor budget expenditures and transfers, and maintaining financial records as assigned; maintain current account balances as assigned.
10. Coordinate, schedule and meetings, conferences, events workshops, and presentations for departmental staff, students, and other constituent groups.
11. Maintain and update webpages; add and/or remove links. Edit content on webpage when changes occur as necessary. Develop print, digital, and electronic promotional and information media and materials. Ensure accessibility of webpages, media, and materials.
12. Receive, open, and distribute mail; receive visitors, answer telephone calls and refer to appropriate staff members or departments.
13. Operate a variety of office equipment; related software programs, including, but not limited to, student and employee software system, video meeting/conferencing software, scheduling software, word processing, spreadsheets, and email.
14. Attend a variety of meetings and record notes as assigned.
15. Organize reception/office area efficiently and for accessibility to assure students' needs are met.
16. Participate in training related to responsibilities, including, but not limited to, professional development activities, conferences, workshops, trainings, and webinars.
17. Performs other related duties as assigned.

Knowledge of:

1. Requirements, goals, and objectives of student success & outreach programs.
2. Operations, procedures and methods of office to which assigned.
3. Record-keeping techniques and alpha and numeric filing systems; budgetary, accounting and record keeping methods and procedures.
4. Correct English usage, grammar, spelling, punctuation and vocabulary.
5. Interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques.

Ability to:

1. Assemble diverse data for the preparation of reports; maintain complex and varied files and records; type at 45 words net per minute from clear copy.
2. Interpret and apply specific rules, policies and procedures of the department or function to which assigned.
3. Maintain current knowledge of student success and outreach programs and services, including related software, regulations, procedures, and processes.
4. Operate a variety of office machines and equipment, including computer and applicable software, spreadsheets, databases, email and other related programs, calculator, copier and other equipment.
5. Establish and maintain cooperative and effective working relationships with others; interact with individuals from diverse cultures and backgrounds.
6. Meet schedules and timelines.
7. Provide quality customer service to students, staff, and faculty.
8. Problem solves effectively.
9. May provide lead direction short-term staff and/or student workers.
10. Demonstrate clear evidence of sensitivity and understanding of the diverse academic, socio-economic, disability and ethnic backgrounds of students, staff and the community.

Education and Experience

Associate's degree and three (3) years of increasingly responsible experience in student services or a related program, including at least two (2) years of experience involving substantial public contact serving a diverse clientele; or an equivalent combination of education, training, and/or experience. Bend at the waist, kneel or crouch to file materials; sit or stand for extended periods of time. Office, outdoor, and classroom environment. Frequent interruptions. Requires some evening and weekend work.

Classified Bargaining Unit Position Classified Staff Salary Range 9 Retirement System: CalPERS (upon meeting eligibility criteria) Salary placement is contingent on education, experience, and department budget. This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future Program Specialist, Student Success and Outreach (Gender & Sexual Diversity Pride Center), part-time openings.

Schedule & Location This position is scheduled 29.5 hours per week, 12 months per year. The schedule is Monday Thursday, 10:00 a.m. 5:00 p.m. & Friday, 10:00 a.m. 1:30 p.m. The primary location is Palm Desert Campus. The schedule and location are subject to change based on District need.

Required Application and Required Uploaded Documents To be considered a candidate for this position, the following materials must be electronically uploaded:

• Online Application: All sections of the College of the Desert District online application must be completed including education and experience.
• Resume: Must include length of employment (month/year start and end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
• College Transcripts: For consideration of college course work, transcripts must be submitted. Academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

List of References: References should include at least two supervisors and one colleague. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

Important Information for Applicants Applicants must be authorized to work for any employer in the U.S. College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA. Employment is contingent on residence in California. Incomplete application packages will not be considered. All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only. Salary placement will be contingent on all materials submitted for this position. Applicant bears the sole responsibility for ensuring that the application package is complete when submitted. All travel arrangements will be at applicant's expense. Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted. For online application, information, and instructions, visit the College of the Desert job opportunities website or call View phone number on click.appcast.io.

FAQs: For additional information, click here: Recruitment Frequently Asked Questions.

Timelines For consideration, please apply by October 4, 2026. Late submissions