Part Time Clerical Assistant - Writing Studio

Position Details:

The Clerical Assistant for the Writing Studio provides administrative and customer service support to students, tutors, and staff within the Writing Studio at the Kilgore Campus. This position assists with student check-in and appointment scheduling processes, maintains records and files, answers inquiries, and supports the daily operation of the Writing Studio. The Clerical Assistant helps ensure a welcoming and organized learning environment by coordinating tutoring appointments, assisting students with basic technology access issues, safeguarding confidential student information, and maintaining a clean and professional workspace.

Responsibilities:

• Assist students in checking in and out of the Writing Studio

• Assist students in scheduling appointments for the Writing Studio

• Answer the phone with courtesy and professionalism

• Handle filing and retrieving files for use by tutors

• Assist students when they encounter issues logging into Wi-Fi and Blackboard

• Help manage which tutors to assign to students

• Help manage timing of appointments

• Safeguard student ID numbers and maintain confidentiality

• Sanitize desk areas following tutoring sessions

Minimum Qualifications:

• High school diploma/GED

• Ability to prioritize tasks and organize work efficiently

• Ability to develop and maintain professional relationships with students, faculty, and staff

• Punctual, dedicated, friendly, and willing to practice radical hospitality on a daily basis

• Great attention to detail

• Be able to lift up to 25 lbs., sit for long periods, read and work from computer 85% of the time

• Computer skills to include proficiency in word processing, spreadsheet, PowerPoint, Adobe Acrobat, and database applications

• Able to work well with little supervision and relate well to a diverse student and faculty population

• Excellent written and verbal communications skills

• Able to work in a typical office environment

• Able to handle occasional high levels of stress

• Organized, confidentiality-minded, expedient, tactful, and even-tempered

• Excellent customer service skills are required

Supervisory Responsibilities:

• 0 Full-Time Direct Reports 0 Part-Time Direct Reports

Physical Demands and Work Environment:

• Work is normally performed in a typical interior/office work environment.

• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds.

• No or very limited exposure to physical risk.

Safety:

• Provide resources for safe operation of units. Create and support workplace safety.

Salary Range & Fringe Benefits:

• The rate of pay is up to $10 per hour for up to 19 hours per week.

• Worker’s Compensation 

• Limited Part-Time Retirement Plan

• Summer only position

Kilgore College does not participate in the federal Social Security program. 

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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All positions are considered security-sensitive and subject to a background check pre-employment.

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