Project Administrator

Overview Conti Federal Services is a leading global construction and engineering company that has delivered some of the most demanding projects for the U.S. federal government. With roots dating back more than 115 years, Conti Federal specializes in disaster preparedness and recovery, classified and secure construction, critical infrastructure, and environmental remediation. We offer world-class service to our clients while remaining committed to our core values of safety, integrity, and compliance. With offices located worldwide, the Conti Federal team prides itself on its diverse workforce and promotes an entrepreneurial and energetic atmosphere. We are looking for a candidate with a can-do attitude who wants to join our growing team, which is filled with boundless professional opportunities and career progression. We are committed to individual career development by offering a challenging yet learning-oriented culture that seeks to retain and promote from within the organization. If you are looking to join a fast-paced and dynamic company, we want to hear from you! Responsibilities The Project Administrator is responsible for ensuring project documentation including all required correspondence is properly completed and filed for ease of reference. Enter all subcontracts, purchase orders and change orders into the ERP and Project Management systems, send to subs and vendors, and ensure these documents are signed and returned. Ensure the appropriate documentation is in place and submitted to the client for accurate and timely payment. Assist the Project Management team in processing and tracking paperwork including submittals, RFIs, invoices, applications for payment, subcontract agreements, purchase orders, and labor cost reports. Accurately receive, voucher and reconcile invoices. Ensure the team accurately documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and to maximize cash flow. Finalize monthly invoices with the Project Manager. Assist the timely preparation of submissions for as-builts, vouchers, extras, and claims and follow up for income collection. Maintain a comprehensive and orderly project file system and ensure the team adheres to the filing process. Ensure all documentation is clear, concise, and accurate so all departments and employees can reliably use this information. Assist the execution of the required documentation for clients, subcontractors, and internal company procedures. Work with the Accounting Department to ensure jobs are correctly set up in the system in a timely manner. Maintain meeting minutes and follow up with the team regarding status of action items. Timely assist the project submittal process including drawings and certifications; ensure all Owner-required information is timely and accurately submitted to avoid project delays. Other duties as assigned. Qualifications For Security Clearance Requirements – must be a US Citizen, as required. Experience using the Army Corps of Engineers RMS and NAVFACs eCMS systems preferred. Experience with construction software solutions such as Bluebeam for marking up drawings preferred. Familiarity with certified payroll processing preferred. Has a solid time management system and demonstrates excellent organizational skills. Excellent proficiency in MS Office products (primarily Word, Excel and PowerPoint). Conti Federal offers great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, EAP, wellness programs and many other optional programs are offered as well. All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire. Conti Federal is an equal opportunity employer and does not promote or enforce any preferences or workforce balancing on the basis of race, color, sex, sexual orientation, religion, or national origin. #J-18808-Ljbffr Kids for the Future