Administrative Assistant - Basketball Division

About Brunswick

Brunswick Sports Management is a boutique athlete business management firm serving more than 45 clients across the NFL, NBA, and NIL. Our basketball division is led by a former NBA player and works with top college prospects heading into the portal along with a growing NBA roster. We show up more prepared than anyone else, follow up faster, and never let a conversation go quiet.

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

The role

This is a true administrative assistant role supporting our Head of Basketball and our Founder and CEO. You make sure every conversation we have with a player and his family is prepared for, followed up on, and handled at the standard Brunswick is known for. This is an operations role, not an agent or recruiting track. We want someone who wants to own the operation.

Responsibilities

• Build pre-call briefs on every prospect and have it ready the morning of each call

• Join prospect and family calls in a supporting role, take notes, and capture every commitment and next step

• Send the recap email and follow up deck to the family the same day as the call

• Own Salesforce for the division: log every touch, keep every prospect at the right stage with a named next step and date, and build the reports leadership uses to track the pipeline

• Manage the Head of Basketball's and Team Lead's calendars, including weekend calls with families and travel for campus visits

• Send client agreements through Docusign, follow up until they're signed, and keep the signed agreements organized

• Book onboarding inside 48 hours of a signing and keep every signed client on a set service cadence • Run the weekly pipeline review and turn repeat work into written processes the team follows

Who you are

• Process driven. You run the same checklist every day and you build structure that other people follow

• Strong in Salesforce. Sales Cloud experience required

• Fluent in AI. You use Claude or a similar tool

• Highly organized and fast on follow through.

• Confident. You talk to a CEO, a former NBA player, and a top prospect's family the same way

• A clear, polished writer and trustworthy with sensitive family and financial information

• In it for the long term. We are hiring someone we want on the team as the division grows

Schedule: Built around deliverables. Prospect and family calls often happen on evenings and weekends, so availability for those calls is part of the role. East Coast time zone preferred.

Compensation: This role begins as a 90 day fixed fee contract with a clear path to a permanent position. xhyhwjd Compensation is competitive and based on experience.

How to apply

Send a resume and a short note to