Assistant Director of Admissions

Job Description:

The Assistant Director of Admissions assists the Director of Admissions in the oversight of admissions operations, recruitment initiatives, and the implementation of admissions policies and procedures for the College of Osteopathic Medicine (COM). This position supports the day-to-day operations of the admissions office, collaborates with faculty, staff, and campus partners, and contributes to achieving the College's enrollment goals while advancing its mission. The successful candidate will possess exceptional organizational, communication, and interpersonal skills, with the ability to manage multiple priorities while contributing to a culture of collaboration, innovation, and continuous improvement.


SPECIFIC RESPONSIBILITIES:

Admissions Operations

• Support and uphold COM-approved admissions policies and procedures, ensuring compliance throughout the admissions process.
• Assist the Director of Admissions in overseeing the day-to-day operations of the admissions office, ensuring departmental goals, timelines, and deadlines are met.
• Monitor admissions workflows and identify opportunities to improve operational efficiency and effectiveness.
• Assist in maintaining accurate applicant records and ensuring the integrity and confidentiality of admissions data.
  
  

Admissions Committee & Application Review

• Assist in reviewing applicant files and ensuring applications progress through the admissions process in a timely manner.

• Coordinate Admissions Committee meetings and communications as directed.
• Support the Admissions Committee in the review of applications and the implementation of committee decisions.
  
  

Recruitment & Applicant Experience

• Represent KHSU-KansasCOM at recruitment events, conferences, and outreach activities to promote the College of Osteopathic Medicine.
• Assist in planning and executing admissions events, including interview days, campus visits, tours, webinars, and other recruitment initiatives.
• Collaborate with the Admissions Event Coordinator to ensure successful execution of admissions-related events.
• Respond to prospective student inquiries and provide accurate, timely, and professional guidance throughout the admissions process.
• Support the development and maintenance of recruitment materials and promotional resources in collaboration with Marketing and other institutional partners.

Leadership & Collaboration

• Collaborate with faculty, staff, and institutional partners to support enrollment goals and ensure effective communication across departments.
• Assist in training, mentoring, and supporting admissions staff while fostering a collaborative and positive team environment.
• Keep the Director of Admissions informed of departmental activities, progress toward goals, and emerging issues requiring attention.
• Serve as the operational lead for the admissions office in the absence of the Director of Admissions, as assigned.
• Collaborate with the Admissions Event Coordinator to oversee the Admissions Ambassador Program for current medical students.
  
  

Assessment & Reporting

• Collect, analyze, and report admissions and recruitment data to support strategic planning and continuous improvement initiatives.
• Prepare reports, presentations, and other materials to support departmental and institutional decision-making.
• Monitor admissions trends and recommend process improvements that enhance applicant experience and operational effectiveness.
  
  

Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Excellent interpersonal, verbal, and written communication skills, with the ability to effectively communicate KHSU-KansasCOM's mission, values, and admissions processes to prospective students, faculty, staff, and community partners.
• Demonstrated ability to manage multiple projects and priorities simultaneously while meeting deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills, with the ability to assess situations and make sound decisions consistent with institutional policies and procedures.
• Ability to exercise sound judgment, maintain professionalism, and handle confidential and sensitive information with discretion.
• Ability to analyze admissions and recruitment data, identify trends, and support data-informed decision-making.
• Excellent presentation and public speaking skills, including the ability to facilitate meetings, training sessions, and recruitment presentations.
• Proficiency with Microsoft Office Suite and experience with admissions CRM or applicant management systems. Experience with Liaison's WebAdmit and Salesforce Education Cloud preferred, or the ability to quickly learn institutional systems.
• Demonstrated commitment to collaboration, customer service, and fostering a positive, team-oriented work environment.
• Strong organizational and project management skills with exceptional attention to detail.

QUALIFICATION(S):

• Bachelor's degree required.
• Three to five years of progressively responsible experience in admissions, enrollment management, higher education, or a related field.
• Experience coordinating projects, managing competing priorities, and meeting established deadlines.
• Demonstrated ability to learn new systems and processes quickly and lead process implementation or improvement initiatives.
• Experience training, mentoring, or supervising staff is preferred.
• Experience with admissions CRM or applicant management systems is preferred.
• Ability to work a flexible schedule, including evenings and weekends, to support departmental and recruitment activities.
• Ability to travel to pre-health and graduate recruitment fairs, conferences, and other recruitment events as needed while representing KHSU and KansasCOM professionally.

KEY COMPETENCIES:

• Leadership, initiative, and accountability.
• Strategic thinking, sound judgment, and problem-solving.
• Relationship building, collaboration, and the ability to work effectively across departments and with diverse stakeholders.
• Exceptional organizational skills, attention to detail, and adaptability in a fast-paced environment.
• Integrity, professionalism, and discretion in all interactions and communications.
• Commitment to exceptional customer service for prospective students, faculty, staff, campus partners, and external constituents.

The physical and mental requirements described here are representative of those necessary for an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Kansas Health Science University is an Equal Opportunity Employer.