Clerical Substitute for the School Year

Clerical Substitute

Performs a wide range of administrative and clerical tasks to ensure the efficient operation of the school office on an as-needed basis. This position supports the principal, staff, students, and families, and serves as the initial point of contact for the school building.

Serves as the first point of contact in the front office; greets visitors and answers telephones in a professional and welcoming manner. Manages student attendance records, daily absences, tardiness, and report generation. Prepares correspondence, memos, bulletins, and other documents as requested. Maintains and organizes student records, including enrollments, withdrawals, and cumulative files. Supports principal and staff with scheduling, recordkeeping, and filing. Maintains staff attendance records. Processes purchase orders, maintains supply inventories, and coordinates deliveries. Assists with preparation of school events, communications, meetings, and newsletters. Administers basic first aid. Ensures confidentiality of student and staff information per FERPA and district policy. Performs other duties in a professional manner as assigned by the building administrator. Ability to prioritize tasks.

High School diploma or equivalent. Prior clerical, administrative, or school office experience is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and district student information systems (Progress Book, Final Forms) is preferred. Strong organizational, interpersonal, and communication skills. Ability to multi-task and manage interruptions in a fast-paced environment. Familiarity with office equipment such as copiers, fax machines, and intercom systems. Knowledge of school policies and procedures.

Majority of work is performed in a school office environment. Frequent interactions with students, staff, parents, and community members. Must have the ability to adapt to changing priorities and demands. May require sitting or standing for extended periods and occasional lifting of up to 25 pounds. Non-exempt.