Grant Accountant

Job Description

Job Description

Robert Half is seeking a detail-oriented Grant Accountant to support the financial administration for a program based in the Philadelphia, Pennsylvania area. This long-term contract position will focus on grant accounting, financial reporting, invoicing, budgeting support, and compliance monitoring across a range of funding sources. The ideal Grant Accountant candidate brings strong nonprofit accounting knowledge, can manage multiple deadlines with precision, and collaborates effectively with program and development teams.

Your chance to make an impact starts today. To learn more about this Grant accountant position click the apply button. If you have any questions, please contact Robert Half at View phone number on us.fitly.work and mention job reference #03720-0013482111.

As a Grant Accountant your responsibilities will include but are not limited to:

• Oversee the full financial lifecycle of grants and contracts, including tracking activity, preparing reports, submitting reimbursement requests, and maintaining accurate supporting schedules.

• Use accounting systems such as Sage Intacct to update grant records, enter approved budgets, and produce financial data needed for internal review and external reporting.

• Prepare timely financial reports for government agencies and other funders by gathering, reviewing, and organizing accurate grant-related information.

• Partner with program and development staff to build proposal budgets, monitor spending patterns, and help ensure funds are used in alignment with award terms.

• Generate invoices in accordance with contract requirements, maintain accounts receivable activity, and follow up on grant-related billing as needed.

• Review budget-to-actual results for each award, identify variances, and forecast potential underutilization, overages, or carryforward balances.

• Monitor staff cost allocations to project codes and help maintain compliance with funding restrictions and internal accounting standards.

• Record journal entries, support accounts payable and accounts receivable processing, assign appropriate coding, and review transactions for accuracy and allowability.

• Maintain grant fiscal files, reporting calendars, and key deadlines while coordinating with internal teams to meet deliverables on time.

• Assist with audit preparation, indirect cost rate renewal submissions, and resolution of grant-related financial issues with program or finance staff.

The ideal Grant Accountant will have the following:

• Demonstrated experience in grant accounting, fund administration, or contract-based financial management, preferably within a nonprofit environment.

• Strong knowledge of generally accepted accounting principles and nonprofit revenue recognition practices.

• Familiarity with government grants, indirect cost allocation methods, and compliance requirements tied to restricted funding.

• Ability to analyze financial data, interpret budget variances, and provide clear recommendations based on trends and spending activity.

• Proficiency with accounting platforms such as Sage Intacct or Abila MIP, along with strong Microsoft Office skills, especially Excel.

• Excellent organizational skills with the ability to manage multiple priorities, maintain accuracy, and meet deadlines in a fast-paced setting.

• Strong written and verbal communication skills with the ability to work professionally with funders, colleagues, vendors, and other stakeholders.

• Self-motivated and resourceful, with the ability to work independently while contributing effectively within a collaborative team environment.