Manufacturing Administrator

Job Description

Job Description

Responsibilities

This role provides administrative support to the manufacturing team, ensuring efficient execution of processes that align with company procedures. The Manufacturing Administrator supports production supervisors by streamlining administrative tasks, enhancing communication, maintaining accurate records, and supporting coordination across functional teams. This position plays a key role in improving organizational flow, strengthening process discipline, and enabling operational efficiency.

Benefits

• Starting Pay: $60,000+

• Medical, dental, and vision insurance

• 401(k) savings plan with employer match

• Paid time off including vacation, holidays, and sick leave

• Life insurance and employee assistance programs

• Professional development and training opportunities

• Supportive work environment focused on collaboration and continuous improvement

Job Roles

• Organization and structure – Detail-oriented and thorough; maintains accurate records; provides timely information; manages documentation for attendance, safety, quality, training, and other areas as needed.

• Collaboration – Works effectively with cross-functional teams to drive alignment and support shared goals.

• Initiative – Identifies administrative bottlenecks, recommends improvements, and supports implementation of standardized systems to increase efficiency across the value stream.

• Accountability – Takes ownership of responsibilities and ensures timely completion of deliverables.

• Adaptability – Thrives in a fast-paced environment and adjusts quickly to evolving priorities.

• Communication Liaison – Acts as a central information point between operations and functional teams (safety, quality, HR, planning, engineering, maintenance, etc.).

• Confidentiality – Maintains discretion and protects sensitive personnel and operational information.

Key Responsibilities

• Ensures administrative compliance with EHS standards; tracks safety training due dates; organizes documentation for audits and compliance checks; assists with safety-related training coordination.

• Maintains operator and technician qualification records; tracks hours; updates training systems; alerts management prior to certification expiration; maintains the training matrix.

• Supports supervisors in maintaining accurate overtime records; updates staffing/overtime rosters; ensures compliance with retention requirements; provides daily overtime reports.

• Manages time and attendance-related administrative tasks including vacation requests, department calendars, shift preferences, transfer requests, and communication with Human Resources.

• Assists supervisors with new hire onboarding, including shift placement, job materials, locker assignments, and plant tours.

• Supports KPI and metric reporting; maintains project documentation for efficiency improvements; tracks kaizen progress and follows up on action items.

• Provides administrative support for capital expenditure tracking, expense reporting, and reconciliation.

• Coordinates schedules for meetings, training sessions, and operational activities.

• Assists with preparing communications such as memos, toolbox talks, postings, and updates to ensure team alignment.

• Enters maintenance work orders for equipment repair and monitors status updates.

• Retrieves materials and supplies from on-site stores as needed for supervisors.

Qualifications

Required Qualifications

• High school diploma or GED from an accredited institution

• Minimum of two years of general office, administrative, or staff assistant experience

• Legally authorized to work in the United States (no visa sponsorship available)

Preferred Qualifications

• Administrative experience in a manufacturing environment

• Strong organizational skills with the ability to manage multiple tasks simultaneously

• Excellent verbal and written communication skills

• Proficiency in systems used for data gathering and reporting (Excel, PowerPoint, Work Order systems, Time & Attendance platforms, ERP tools)

• Lean manufacturing and continuous improvement mindset

• Proactive, resourceful, and strong problem-solving skills

• High attention to detail and accuracy

• Demonstrated ability to maintain confidentiality