Talent Acquisition Coordinator

Job Description

Job Description

Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced operations recruiting organization. This role serves as an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. The Recruiting Coordinator handles complex scheduling, maintains accurate candidate and job data, and supports a seamless interview process. This position is ideal for someone who enjoys organization, thrives in a dynamic environment, communicates effectively, and wants to broaden their experience in a top-tier recruiting function.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, ensuring all parties receive accurate and timely information.
• Arrange travel logistics for visiting candidates when needed, coordinating details to support a smooth interview experience.
• Update candidate records and job postings in applicant tracking and recruiting systems to maintain accurate and current information.
• Confirm new hires in recruiting systems and ensure all related documentation and status updates are completed promptly.
• Provide follow-up correspondence to candidates regarding their recruiting status through phone and email in a professional and timely manner.
• Track recruiting activities and compile candidate status information into a clear weekly report for stakeholders.
• Coordinate post-interview debrief meetings, including scheduling participants and preparing and distributing debrief materials.
• Identify opportunities to improve the candidate experience, focusing on clearer communication, smoother scheduling, and more efficient processes.
• Identify ways to enhance scheduling efficiency, including refining workflows and leveraging tools and systems more effectively.
• Assist in the coordination and execution of other recruiting activities as needed, such as events, special projects, or process improvements.
• Collaborate with internal partners and external candidates while maintaining a high level of professionalism and customer service.
• Demonstrate strong attention to detail in all administrative and coordination tasks to ensure accuracy and reliability of recruiting operations.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role supporting recruiting or similar operations.
• Proficiency with MS Word, Excel, and PowerPoint for document creation, data tracking, and presentation support.
• Bachelors degree.
• Strong written communication skills for clear, professional emails, documentation, and candidate correspondence.
• Strong verbal communication skills for interacting with candidates, hiring teams, and internal stakeholders.
• Demonstrated administrative and organizational skills, including managing multiple tasks and priorities.
• Experience with scheduling interviews and meetings, including complex calendars and multiple stakeholders.
• Ability to work effectively in a fast-paced, quickly changing environment while maintaining accuracy and composure.
• Customer service mindset with the ability to support candidates and internal partners courteously and professionally.
• High attention to detail in data entry, scheduling, and documentation.
• Experience working with or around applicant tracking systems (ATS) or similar recruiting tools.

Additional Skills & Qualifications

• Superb customer focus with a commitment to delivering a positive candidate and stakeholder experience.
• Exceptional attention to detail and organization skills, especially in managing calendars, documentation, and recruiting data.
• Strong coordinator mindset with the ability to manage multiple recruiting activities simultaneously.
• Experience in recruiting coordination, including interview scheduling, candidate communication, and ATS updates.
• Comfort working with technology and systems used in recruiting operations, including scheduling tools and tracking systems.
• Ability to quickly shift gears and adapt to changing priorities and timelines.
• Proactive approach to identifying process improvements in candidate experience and scheduling workflows.
• Professional demeanor when representing the organization to candidates as an initial point of contact.

Work Environment

This role operates within a fast-paced, dynamic recruiting environment that supports operations hiring. The Recruiting Coordinator works closely with recruiters and hiring teams, frequently managing shifting priorities and timelines. Daily work involves extensive use of computer-based tools, including MS Word, Excel, PowerPoint, and applicant tracking systems, as well as email and calendar applications for scheduling and communication. The environment emphasizes accuracy, responsiveness, and a strong customer service orientation, with regular interaction via phone and email. The position offers the opportunity to contribute to building a talented organization while gaining broad exposure to recruiting processes and best practices.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.