Food & Beverage Office Coordinator

Job Summary The Food and Beverage Office Coordinator at the Oklahoma City Convention Center is responsible for ensuring financial operational tasks for the Food & Beverage Department are completed accurately and timely as well as assisting with events and concessions as needed. This position reports to the director of Food and Beverage. Essential Duties & Responsibilities Create budget files prior to events for use in labor and food cost projections. Update files as Banquet Event Orders (BEO) are updated. Post events, compile all sales, direct costs, and notes into a Flash report. Review and verify all BEOs to ensure accuracy of all admin fees, taxes, and reporting categories. Compile cost of each item broken down by GL for at cost sales. Maintain vault balance, issue POS starting banks, and deposit verification and creation. Update corporate SMOR reports with three‑month projections. Track sales, inventory usage, labor cost, and at cost to calculate food and labor cost. Record inventory, compile recount lists, and prepare & submit all related reports. Submit quotes and/or invoices in the HUB PO system and track related invoices for timely payment. Maintain all required food and beverage related licenses and permits; act as primary contact for agencies. Check food and beverage timesheets each pay period to ensure accurate reporting for payroll. Perform other duties as required. Supervise the work of F&B office assistant. Qualifications Associate’s degree in accounting or finance from an accredited college or university. Two years of experience in an accounting or finance role in Food & Beverage Operations preferred; equivalent combination of education and professional experience acceptable. Detail oriented and strong analytical skills. Ability to undertake & complete multiple tasks with little direction or supervision. Customer focused; driven to deliver best‑in‑class service. Extensive knowledge of general and cost accounting practices. Excellent communication and interpersonal skills; ability to convey detailed business drivers into big picture impact when communicating with executive leadership. Ability to maintain confidential information and work well with employees, exhibitors, patrons and others encountered in the course of employment. Ability to organize and prioritize work to meet deadlines and work under pressure on multiple projects simultaneously. Requires ability to work flexible hours, including nights, weekends and holidays. Requires ability to interact with all levels of staff including executive management. Extensive knowledge of accounting software and Microsoft Office products; experience with Clover/Bypass inventory software, ABI, Momentus, Proactis, Sage/Dynamics 365, and point of sale systems preferred. Physical demands: regularly required to move around the facility; sit and stand for long hours; talk and hear. Additional Information Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Equal Opportunity Statement LEGENDS GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. #J-18808-Ljbffr ASM Global-SMG