Facilities Manager

Job DescriptionJob DescriptionPURPOSE OF THIS POSITIONThe Facilities Department seeks to advance that vision through providing integral support and services to the ministry and mission of Highland Park Presbyterian Church and its family of churches with excellence, joy, and integrity. DESIRED RESULTS/IMPACT OF THIS POSITIONAppropriate plans, policies, procedures and tracking for the management of facilities are in place and followedWell maintained, safe, clean facilitiesPositive feedback from staff and congregation regarding facility experiences and customer service KEY RESPONSIBILITIESMaintenance and Operations -Schedule and supervise routine maintenance of HVAC, electrical, plumbing, and safety systems, and coordinate repairs with vendors to ensure facilities remain fully operational Health and Fire Life Safety -Ensure buildings meet all health, safety, and environmental regulations, implement safety protocols, and conduct regular inspections to mitigate risks Space and Resource Management -Optimize space utilization, plan office moves, and manage allocation of resources for new or existing facilities Vendor and Contract Management -Negotiate contracts with service providers for cleaning, catering, and maintenance, and monitor service quality Budgeting and Financial Oversight -Develop and manage facilities budgets, monitor expenditures, and implement cost-saving measures while maintaining service quality Team Leadership -Supervise multidisciplinary teams including maintenance, cleaning, grounds, using performance management techniques to ensure service levels are met Emergency Response - Respond to urgent issues or emergencies, coordinating solutions to minimize disruption to operationsAssist as Point of Contact – serve as the secondary point of contact for all matters dealing with church property. This would include interacting with the Day School, church plants and other church owned properties.Record Keeping– Maintain important records of each property (ideally in a cloud-based system with a focus on minimizing paper/hard copies). Such records would include surveys, title policies, deeds, construction drawings, invoices for major work, leases and other rent agreements, equipment and assets, etc. SUPERVISORY RESPONSIBILITIESDirect supervision of a team of Facilities AssociatesMotivates and empowers team membersAssists and sometime leads regularly scheduled team meetings and keeps team informed Holds team accountable to outcomes, responsibilities and workplace expectations listed on position description, including regular reviews Works with HR and immediate supervisor in hiring and offboarding process Approves Time-off, timesheets, overtime, comp-time etc. Assists in staying within budget for area of responsibility Ensures proper training and safety measures for team EDUCATION, EXPERIENCE, SKILL REQUIREMENTSEducation: Bachelor’s degree in relevant fields such as property management, engineering or facilities managementExperience: 3 years in related role managing a teamHands on experience in maintenance a plusKnowledge and Skills: Successful utilization of various software, management skills, ability to train others, highly organized, problem-solving skills, negotiating skills, strong interpersonal skills, excellent written and verbal communication skills, knowledge of relevant regulations and laws WORKING CONDITIONS AND ABILITIESFrequent lifting under 50 lbs.Ability to visually assess property conditionsFrequent bending, stooping, climbing, crawling, lifting; sitting, standing, walking for extended periodsAbility to maintain composure under pressure WORKPLACE EXPECTATIONSLoves Jesus, the people of HP Pres, the city of Dallas and the worldAffirms and supports ECO (our denomination) Essential TenetsActs as an advocate of the culture and vision of HP PresCommits to and exhibits our Team Culture Values:Deeply abiding in JesusWe > MeDefiant joy in the trenches of ministry Highland Park Presbyterian Church