Shipping Specialist

Shipping Specialist

Join our global manufacturing team at Ocean Optics, where precision logistics and operational excellence support the delivery of cutting-edge optical solutions. As a Shipping Specialist, you will be responsible for coordinating domestic and international shipments, managing inventory systems, and supporting warehouse operations across multiple regions.

You will:

1. Oversee shipping processes for high-value optical components and systems.
2. Staging consolidated shipments, creating a complete manifest list
3. Daily and weekly consolidated shipment for international shipments.
4. Ensure compliance with international shipping regulations and documentation.
5. Maintain inventory accuracy using ERP systems and logistics platforms.
6. Collaborate with internal teams and external partners to ensure timely and secure delivery.
7. Support warehouse operations including material handling, packaging, and stock replenishment.

Key responsibilities include:

• Prepare and process domestic and international shipments, including customs documentation and harmonization codes.
• Operate logistics software (e.g., D365) for inventory tracking, order fulfillment, and shipment scheduling.
• Coordinate freight carriers (UPS, FedEx, DHL) and manage logistics timelines.
• Maintain accurate records for audits, ISO compliance, and regulatory reporting.
• Attention to detail is critical to ensure correct items and values are verified before shipment.
• Operate forklifts, pallet jacks, and other warehouse equipment safely and efficiently.
• Communicate logistics issues and delays to department Manager and Customer Service.
• Other duties as assigned.

About the candidate:

• High school diploma or equivalent; vocational training or associate degree in logistics or supply chain preferred.
• 2+ years of experience in shipping, receiving, or logistics in a manufacturing environment.
• Proficiency in ERP systems (D365, Oracle, SAP), Microsoft Office, and logistics platforms.
• Familiarity with international shipping regulations and customs procedures.
• Strong organizational and problem-solving skills.
• Ability to work independently and across global teams.

Ocean Optics pioneered miniature spectrometers and delivers spectral solutions to researchers, OEMs and industrial customers, also designs and builds industrial-grade photonics systems for material inspection, chemical identification and quality assurance.

Our mission is to lead in creating precise yet practical optical solutions that enable researchers and industry to solve meaningful problems in health, safety and the environment. We have discovered, refined and delivered new approaches to solving problems with spectroscopy and imaging technologies. Backed by deep experience, we are working within applications including biomedical, semiconductors, research & science, industrial, environmental, food & agriculture, and safety & security.

We partner with customers to achieve ambitious goals, leveraging the power of light for advancement in health, safety and the environment.

With more than 200 employees worldwide, including in the US, Europe, and Asia, we leverage the wealth of knowledge from a diverse and multidisciplinary team, which drives our growth and high performance. Ocean Optics is a subsidiary of Halma plc, an international market leader in safety, health, and environmental technology.

Ocean Optics offers a comprehensive compensation package and health and wellness benefits. Also, as a member of the Halma Group of companies, our employees enjoy excellent career development, networking, and advancement opportunities worldwide.

Ocean Optics is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.