Office Administrative Assistant

Job Description

Job Description

Job Description

We are seeking a dependable, detail-oriented administrative assistant to support the day-to-day operations of multiple restaurant locations. This position is ideal for someone with restaurant experience who understands employee scheduling, labor-cost management, food-cost tracking, and professional email communication.

Key Responsibilities

• Create and update weekly employee schedules based on projected sales, staffing needs, and labor targets
• Monitor scheduled and actual labor costs for each restaurant
• Identify overtime, overstaffing, scheduling gaps, and other cost concerns
• Review food purchases, invoices, inventory, and food-cost reports
• Organize operational and financial information in spreadsheets
• Respond to routine emails and follow up with managers, vendors, and other contacts
• Maintain organized digital records and administrative documents
• Prepare weekly summaries highlighting labor, food costs, and items requiring attention
• Assist ownership with additional administrative and restaurant operations tasks

Required Qualifications

• Previous restaurant, hospitality, or multi-location administrative experience
• Experience creating employee schedules
• Strong knowledge of labor percentages, food costs, and basic restaurant financial reports
• Proficiency with Excel or Google Sheets
• Strong written English and professional email communication
• Excellent organization, accuracy, and attention to detail
• Ability to work independently, meet deadlines, and follow up proactively
• Reliable internet connection and consistent availability

Experience with restaurant scheduling software, POS systems, payroll platforms, QuickBooks, or invoice-management systems is strongly preferred.