Administrative Specialist

Administrative Specialist

The Alaska Permanent Fund Corporation (APFC) is seeking an organized, detail-oriented Administrative Specialist to support the Corporation's day-to-day administrative operations. This position provides support in travel, purchasing, financial administration, records management, reception, asset tracking, project documentation, and general office operations. The ideal candidate brings strong organizational and analytical skills, sound judgment, attention to detail, and a commitment to providing responsive, professional service.

The Administrative Operations team offers a dynamic and collaborative environment where teamwork, adaptability, and communication are essential. Team members work closely together, share responsibilities, and support one another while providing responsive and professional service throughout the organization. APFC's core values of integrity, stewardship, and passion are reflected in the team's commitment to doing quality work, using resources responsibly, and approaching each responsibility with care and purpose.

Principal Responsibilities

Accounting & Financial Support

Provide accounting and financial support for APFC's daily operations, including invoices, reimbursements, credit card transactions, purchase requests, account coding, and supporting documentation. This work requires accuracy, attention to detail, and practical knowledge of accounting systems, procedures, and financial records.

Travel Coordination

Coordinate business travel for assigned staff from start to finish. This role is responsible for more than making reservations; it includes understanding travel needs, applying State of Alaska travel requirements and APFC procedures, preparing required approvals, arranging airfare, lodging, and transportation, estimating travel costs, collecting documentation, preparing expense reports, resolving routine travel questions, and completing post-travel follow-up so each trip is properly documented, reconciled, and ready for payment or reimbursement.

General Administrative Support

Provide broad administrative support for APFC's daily operations, including reception, mail distribution, incoming calls, routine inquiries, meeting and conference room scheduling, common space coordination, project documentation, purchasing support, records retention, asset tracking, maintaining shared office spaces, and other assigned administrative duties.

Key Attributes

• Strong organization, follow-through, and ability to manage multiple priorities accurately.
• Attention to detail and accuracy when working with financial information, travel documentation, records, and administrative tasks.
• Sound judgment, discretion, and reliability when handling routine matters, sensitive information, or more complex requests.
• Professional, service-oriented communication with employees, visitors, vendors, and the public.
• Ability to learn and effectively use administrative, financial, travel, and business systems.

Required Qualifications

• High school diploma or equivalent.
• Two years of accounting, bookkeeping, administrative, or related experience that includes accounting or financial support duties similar to those described in the Principal Responsibilities section. Relevant education and experience may be combined to meet this requirement.
• Experience using Microsoft Office applications, including Outlook, Word, and Excel.
• Experience performing routine administrative functions, including organizing information, maintaining records, and supporting day-to-day office operations.

Preferred Qualifications

Accounting & Financial Support

• Experience performing accounting, bookkeeping, or financial support duties such as processing invoices, reimbursements, credit card transactions, purchase requests, account coding, or supporting documentation.
• Experience reviewing financial records for accuracy and completeness, identifying discrepancies, and following established procedures to resolve routine issues.
• Experience using Excel or other business systems to organize, track, calculate, reconcile, or review financial information.

Travel Coordination

• Experience coordinating business travel or similar multi-step administrative processes that require scheduling, approvals, documentation, expense tracking, and follow-up.
• Experience applying established policies, procedures, or guidelines to complete administrative or financial transactions accurately.

Other Duties

Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AAP/EEO Statement

APFC provides equal employment and advancement opportunities to all. APFC follows all applicable Federal and State laws and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other class protected by law.

Application Requirement:

To be considered for this position, applicants must submit a complete application. A complete application includes:

• A resume or curriculum vitae (CV)
• A cover letter that clearly outlines how the applicant's experience aligns with the qualifications and responsibilities of the position
• Complete and thorough responses to all application questions

Applications that are incomplete or do not meet these criteria may be disqualified from further consideration.

About the Alaska Permanent Fund Corporation (APFC)

The Alaska Permanent Fund Corporation (APFC) is a state-owned investment organization based in Juneau, Alaska, responsible for managing the assets of the Alaska Permanent Fundone of the largest sovereign wealth funds in the United States. For nearly 50 years, APFC has transformed Alaska's resource wealth into a renewable financial resource for current and future generations.

In FY25, the Fund reached its highest value ever, exceeding $84 billion, reflecting disciplined stewardship and strong investment performance. APFC's diversified portfolio spans public and private markets, real estate, and alternative investments, delivering long-term returns that support Alaska's economy and public services. The Corporation is guided by a commitment to integrity, stewardship, and passion, and was recently recognized as one of the Best Places to Work by Pensions & Investments.

Compensation & Benefits Information The base pay range for this position is $33.00 - $36.00 hourly, commensurate with experience and qualifications. This role is also eligible for Incentive Compensation in accordance with APFC's Incentive Compensation Plan, with a maximum annual bonus of 5% of base salary, tied to total fund performance.

Health

• Medical / Vision / Dental Insurance
  • Single or Family Coverage
  • Different Cost and Coverage Options
  • Employee-funded Health Flexible Spending Account (pre-taxed)
• Voluntary Supplemental Benefits
  • Life Insurance
  • Disability Insurance
  • Accidental Death & Dismemberment

Retirement

• Public Employees' Retirement Program (PERS)
  • Matching employer contribution
  • Employer contributions vested 100% after 5 years
• Alaska Supplemental Annuity Plan In lieu of Social Security

Personal Leave

• Personal leave program starts at 21 days per year. Leave is accrued each pay period at a rate of 6:03 hours per pay period with increases to accrual rates at 2, 5, 10, & 15yrs employment milestones.
• 12 Paid Holidays per year
• Flexible work hours based on positional needs
• Generous professional development opportunities
• Free parking
• Relocation assistance may be provided
• Modern Headquarters located in beautiful location