Academic Advising Specialist

Academic Advising Specialist

Academic Success & Engagement is seeking an Academic Advising Specialist. This is a full-time (1.00FTE), 12-month, professional faculty position. The University Exploratory Studies Program (UESP) is the academic home at Oregon State University for undecided/exploratory students who have chosen to explore major options. UESP is part of the Office of Undergraduate Education in Division of Academic Affairs. The Academic Advising Specialist will advise undergraduate students toward academic exploration, and persistence towards an undergraduate degree. These advising efforts may include orientation/supporting student transitions, academic success strategies, goal identification, course and experiential learning planning, and career considerations for Oregon State University's diverse population of students. The advisor monitors student progress and engages the student in conversation around strategies and resources to enhance their academic experience and works to resolve experienced difficulties. The advisor works as part of a team to achieve established goals in collaboration with representatives of campus services and community partners as appropriate, and they communicate with other University units regarding undergraduate academic requirements. The advisor may participate in various University and unit-sponsored orientations and events, may also participate in prospective student visits and recruiting events, and engages in professional development activities for advisors. The advisor works with student information systems and various data files and sources and prepares a wide variety of reports using multiple tools. The advisor keeps abreast of University and unit policies, procedures, rules, and regulations to assist students in meeting academic requirements. In addition to direct academic advising, advisors may support other areas such as assessment, career exploration, early warning/proactive interventions, international student advising, connection to university resources, and working with students in academic difficulty. All advisor positions support the primary mission of the University, the academic units, and academic services. This Academic Advising Specialist position reports to the Director of UESP and will work to uphold the mission and vision of the program.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Key Responsibilities - 85% Academic Advising Direct work with Corvallis campus and Ecampus students/preparation/file review/notes/record keeping. Guides student decision-making in coursework for general education and academic exploration. Responsibilities here may include: Provide advising that helps students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals. Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees Monitor academic progress of assigned caseload of undergraduate students. Participate in proactive advising interventions and outreach to students from diverse backgrounds. Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions. Assist students in understanding and applying academic regulations and requirements. Help students navigate and utilize university resources and services that support undergraduate education and student success Meet with students on academic warning and academic probation and conduct proactive outreach as needed. Create and/or present student workshops on a variety of advising and student success topics as needed or requested. Maintain accurate information and resources for students (e.g. sample-plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies Maintain accurate electronic notes and records of advising appointments and student progress in OSU's electronic record keeping systems. Stay current on university policies and practices relative to academic advising and student success efforts. Identify and participate in trainings and professional engagement opportunities to maintain currency relative to the position and cultural competency and support individual growth. Seek university trainings and local, regional, and national meetings, as appropriate. 15% Academic Program/Institutional Support Advisor may be assigned specific responsibilities to support and contribute to student services in a targeted/specialty area. (i.e.- admissions/visit events; departmental service, college/institution committees & liaison work assessment of advising, early alert, orientations, new student advising, exploration-focused instructional support, international students, etc.) Other Duties as Assigned

What You Will Need - Bachelor's degree from an accredited institution. Demonstrated experience in a higher education student services setting, or related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.). Demonstrated commitment to educational equity in a multicultural setting and a commitment to advancing the participation of diverse groups and supporting diverse perspectives. Outstanding demonstrated oral and written communication skills. Demonstrated experience in establishing rapport and using other social skills (in large group, small group, and/or interpersonal settings). Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Working Conditions / Work Schedule - Worksite is in an open office suite with student traffic and activity, but employee will have a private office within the space to accommodate in-person and virtual appointments with individual students; ability focus concentration is essential. Workload is consistent throughout the term, with peak advising periods happening weeks 3-9 in the 11 week term and throughout the summer with New Student Onboarding appointments. Involves frequent contact and work with a variety of faculty, staff, and students. Regular handing of confidential information according to Oregon statues and the Federal Education Rights and Privacy Act (FERPA). Requires working at a computer terminal and frequent interaction with technology tools. Standard business hours (8:00 am – 5:00 pm) are observed, but the position may require occasional weekend and evening work .Work will primarily be on site, but there may be some flexibility for occasional hybrid work.