Administrative Analyst

Senior Administrative Coordinator

Location: Birmingham, AL.

Contract- 1 Year

Job Summary

The Senior Administrative Coordinator takes a lead role in providing advanced administrative support to the team, ensuring smooth operations and efficient processes . This position requires 6-10 years of experience in executive support, calendar management, event coordination, financial reporting, and document preparation . The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism .

Key Responsibilities

Executive & Calendar Management

• Independently manage complex calendars, schedules, and appointments for senior executives, optimizing time management and prioritizing critical tasks.
• Coordinate and organize meetings, conferences, and events , handling logistics, agendas, and follow-up actions.

Documentation & Research

• Prepare and edit documents, reports, presentations, and correspondence with high proficiency in Microsoft Office Suite and other relevant software.
• Conduct research, gather data, and compile comprehensive reports to support decision-making and strategic planning.

Confidentiality & Compliance

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist in budget management, expense tracking, and financial reporting , ensuring accuracy and compliance with company policies.

Communication & Stakeholder Relations

• Serve as a point of contact for internal and external stakeholders , providing exceptional communication and interpersonal support .
• Act as a liaison between executives, staff, and external partners , ensuring smooth information flow and coordination.

Qualifications & Skills

Experience & Technical Proficiency

• 6-10 years of experience in an administrative or executive support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Strong ability to analyze data, generate reports, and support strategic initiatives .

Soft Skills & Attributes

• Strong organizational and multitasking abilities .
• Exceptional attention to detail and accuracy in all tasks.
• Professional discretion when handling confidential information.
• Excellent verbal and written communication skills for effective collaboration.