Educational Assistant - Clerical

Educational Assistant Clerical (Middle School)

Position: Educational Assistant Clerical (Middle School) Work Schedule: 180 days per year, 8 paid holidays Work Group: Auxiliary Level III (35 hours per week) Evaluation: 90 days, thereafter annually or as needed Reports to: Building Principal / Director of Exceptional Education Summary: Under the direction of the building administrator and Director of Exceptional Education, provide clerical support by assisting teachers and administrators with paperwork.

Essential Duties and Responsibilities

• Scheduling and rescheduling case conference meetings
• Organize daily EA Schedule
• Organize and arrange for building coverage plans and find sub-coverage as needed
• Collect IEP paperwork from teachers, sending notices for paperwork not received
• Scanning and sending IEP paperwork to the P-H-M Ex Ed Division Office
• File paperwork into student files
• Assist EAs with AOD and leave time
• Work collaboratively with District IEP reviewers and secondary district ex ed. supervisor
• Assist teachers with making visual schedules, and curriculum planning (copies, etc.) for instructional use
• Collect Zones and Sensory Room charts and digitize that information
• Jobs and tasks requested to assist and support the school team
• If all the tasks above are completed, the clerical EA will support students in a traditional EA role
• Assist in organizing EA professional development
• Build and maintain a positive rapport with the school community
• Maintain confidentiality of all information regarding the student, parent, staff, and classroom incidents
• Follow daily schedules and procedures as assigned
• Discuss student limitations only with the supervisors and those directly involved with the student's educational program
• Follow other directives from the Director of Exceptional Education or building principal
• Perform comparable duties of a like or similar nature as an Educational Assistant
• Attend training sessions, conferences, seminars, and department and district meetings as requested

Knowledge, Skills, and Abilities

• Assessing the school environments of the student
• Have on hand necessary interventions in the classroom for the students
• Excellent interpersonal, communication, and organization skills
• General office skills (i.e., typing, filing, operation of duplicating equipment)
• Performing administrative tasks such as keeping records

Education

• High school Diploma or Equivalent
• Sixty credit hours of college or the ability to take and successfully pass the paraprofessional test

Physical Ability: Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• While performing the duties of this job, the employee is significantly required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, crouch or crawl, talk, and hear. The employee must be able to lift and/or move up to 60 pounds.

Sensory Requirements: Most tasks require visual perception and discrimination. All tasks require oral communication ability. Environmental Factors:

• Tasks are regularly performed without potential exposure to adverse environmental conditions, such as temperature and noise extremes, odors, humidity, vibrations, traffic hazards, or violence. Some daily exposure to the risk of injury and/or illness.
• The noise level in the work environment is usually moderate; however, the noise level can vary depending upon daily activity, but will still remain within the acceptable noise level range.

Mental Effort: Normal concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks. When duties and responsibilities change and develop the job description will be reviewed and subject to changes of business necessity. The Penn-Harris-Madison School Corporation will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.