Property Materials Manager Event & Fleet Services

Property Materials Manager – Event & Fleet Services Job ID: 322702 Location: Phoenix College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range: $56,202.00 – $73,062.00 annually, DOE Grade: 115 Work Schedule: Monday – Friday, 8 am – 5 pm; some evenings and weekends may be required. Summer Hours: Monday – Thursday, 7 am – 6 pm Work Calendar: 12 months Job Summary The Property and Materials Manager oversees event execution, fleet services, and property rental operations across multiple Phoenix College locations. Responsible for physically managing and coordinating multi‑department events, including commencement and large‑scale ceremonies, with regular evening and weekend availability for special events. Maintains ultimate accountability for rental agreement preparation, terms negotiation, and room‑space scheduling, serving as backup during staff absences. Administers the fleet booking and rental process and collaborates closely with departmental staff to maintain continuity across rental, fleet, and event functions. Essential Functions 45% – Plan, manage, and execute multi‑department events and programs, including commencement and large‑scale ceremonial events Coordinates and oversees college‑wide events on site from setup through breakdown; manages all on‑site components of commencement planning and execution. Oversees event logistics such as space preparation, equipment placement, vendor coordination, and day‑of troubleshooting. Coordinates complex logistics for large‑scale events, including ceremonies, convocations, and institutional celebrations. Serves as the primary on‑site point of contact during events, ensuring successful delivery for internal and external stakeholders. Manages vendor relationships and procurement of furniture, fixtures, and equipment for special events. Evening and weekend coverage required for special events. 20% – Supervises and maintains accountability for rental agreement operations; oversees contract lifecycle management systems and processes Provides direct supervision over the preparation of rental agreements, negotiation of terms, and scheduling of room space for internal and external clients. Reviews and approves rental contracts, pricing structures, and facility usage decisions to ensure alignment with institutional policies. Serves as backup to perform rental agreement functions during staff absences, maintaining full working knowledge of all procedures. Utilizes Contract Lifecycle Management (CLM) systems to track, monitor, and manage event, rental, and fleet‑related contracts; ensures compliance with contractual terms and institutional policies. Maintains accurate documentation and digital records of all agreements. 15% – Administers fleet booking and rental operations Manages the fleet booking and rental process, including vehicle scheduling, availability tracking, and customer coordination. Develops and maintains fleet usage procedures and ensures compliance with institutional policies. Monitors fleet inventory, maintenance schedules, and utilization to support operational efficiency. 10% – Supervises the work of staff Conducts performance evaluations and coordinates training for event and fleet support staff. Identifies training needs and oversees staff development and mentoring. Implements hiring, discipline, and termination procedures as needed. 10% – Tracks operational data and prepares regular reports; manages and administers budgets and expenditures related to events and fleet operations Develops and maintains tracking systems for fleet usage, event metrics, and facility utilization. Prepares regular analytical reports for leadership on operational outcomes. Monitors and reports on budget performance and resource allocation; identifies resource needs and makes recommendations for budget allocations. Develops and monitors departmental budgets for events and fleet operations. Ensures fiscal responsibility and cost-effectiveness in all operations. Minimum Qualifications A bachelor's degree from a regionally accredited institution in business administration or public administration and five (5) years of experience in administrative operations associated with the delivery of property and materials services, procurement contract negotiations, and project management that includes two (2) years of supervisory experience. Desired Qualifications Experience overseeing or administering internal and external space rental operations. Experience using a Contract Lifecycle Management system (e.g., Maricopa's CLM or similar). Experience physically managing and executing multi‑department events, including evening and weekend coverage. Experience planning and managing commencement or large‑scale ceremonial events. Experience managing fleet booking, vehicle scheduling, or rental logistics. Experience tracking data and preparing regular reports. One (1) year of full‑time, relevant MCCCD experience within the previous two (2) years. Special Working Conditions MCCCD does not sponsor individuals for any type of work visa. Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving. May be required to work at multiple sites or locations. Monday – Friday, 8 am – 5 pm. Work schedule varies; may be required to work evenings and weekends. May be required to lift or carry up to 25 lbs.

ADA AND OTHER REQUIREMENTS

Positions require typing, talking, hearing, seeing, and repetitive motions. Sedentary work involves sitting most of the time with occasional lifting up to 10 pounds. Work environment is an indoor office setting. Benefits and Compensation MCCCD offers a comprehensive benefits package including medical, dental, vision coverage; paid time off (vacation, sick leave, personal time); 20 paid observed holidays; life insurance, AD&D, and short‑term disability plans; Arizona State Retirement System pension; optional retirement plans (403(b), 457(b), Roth options); tuition reimbursement for employees and dependents; annual professional development funding; flexible work schedules. EEO and Equal Opportunity Maricopa County Community College District is an Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status, or genetic information. Posting Close Date Apply on or before 5/14/26. The posting has been extended to 5/20/26. #J-18808-Ljbffr Maricopa Community College district